Coordinator, Financial Stewardship

Coordinator, Financial Stewardship

Salary

Depends on Qualifications

Location

Main Campus (BG), OH

Job Type

Full-Time

Job Number

BGSU02016

Division

V P University Advancement

Department

V P University Advancement

Opening Date

10/12/2026

Pay Grade

354

• Description
• Benefits

Summary

The Coordinator of Financial Stewardship supports donor relations and stewardship efforts that engage, inform, and inspire donors. With a primary focus on financial reporting, scholarship impact, and internal fund compliance, this role serves as a vital link between the organization's financial data and its donor-facing narratives, ensuring that philanthropic support is tracked accurately, spent appropriately, and celebrated meaningfully. The position also gathers financial and program information, translates donor-funded successes into compelling stories, prepares scholarship and fund reports, and assists with donor recognition events and cultivation activities.

Essential Functions

Financial Stewardship & Fund Compliance

• Pull, review, and organize annual financial and fund reports to share with colleges and units.
• Monitor fund balances, expenditures, awards, available resources, and other relevant activity. Follow-up to make sure funds are being spent.
• Work collaboratively with campus departments and units to gather information and address questions related to fund activity.
• Review donor-restricted funds activity against gift agreements and donor intent and identify questions or potential concerns for appropriate follow-up.
• Maintain organized records and documentation supporting fund reports, scholarship reporting, donor communications, and stewardship activities.

Impact Reporting & Scholarship Communications

• Create and distribute scholarship reports, fund reports, and other impact and use information for the purpose of stewarding donors.
• Assist in the collection of scholarship recipient information, profiles, quotations, academic updates, photographs and other materials used in donor communications.
• Maintain and contribute to a content library of student profiles, photographs, quotations, success stories, data, and other impact materials.
• Proofread and review reports and communications for accuracy, clarity, appropriate tone, donor intent, and adherence to reporting deadlines.

Other Responsibilities

• Serve as a point of contact for internal and external inquiries regarding fund status, scholarship awards, and general stewardship questions.
• Manage multiple projects, priorities, and deadlines with accuracy and attention to detail.
• Coordinate process improvement efforts related to financial stewardship, scholarship reporting, donor communications.
• Other duties as assigned

Minimum Qualifications

The following Education is required:

• Bachelor's degree required

The following Experience is required:

• 1 year of experience in donor relations, stewardship, financial administration, or a related role

Additional Information

Knowledge, Skills and Abilities

• Experience working with financial reports and creating streamlined processes
• Demonstrated ability to review, organize, and interpret data with a high degree of accuracy
• Strong attention to detail, proofreading ability, and commitment to accuracy
• Ability to work collaboratively with colleagues across departments to gather information, clarify discrepancies, and complete reporting tasks
• Familiarity with advancement, finance, scholarship, or CRM systems
• Strong writing and editing skills with the ability to communicate complex information clearly
• Experience in a role requiring cross-departmental collaboration

Application Deadline

The search committee will review applications until the position is filled; however, for best consideration, applications should be provided October 26, 2026.

Required Application Materials & Evaluation

• Experience must be fully documented on the official application.
• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

• Required: Resume (for supplemental information only)
• Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Benefits

Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, flexible work options, holidays and parental leave. For more information, please visit Benefits-at-a-Glance.

Employer Bowling Green State University

Address 1851 N Research Drive

Huntington Building

Bowling Green, Ohio, 43403

Phone (419) 372-8421 Human Resources

(419) 372-2865 Student Employment

Website https://www.bgsu.edu/human-resources/careers.html