Coordinator, Legal

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Coordinator, Legal

Hyatt Corporate

Hyatt Corporate Office

US - IL - Chicago

Legal

Professional Staff/Corporate

Full-time

Yearly US Dollar (USD) pay basis

Req ID: CHI015748

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Summary

The Opportunity

The Hyatt legal team is seeking a highly organized, tech-forward, and growth-oriented Coordinator to support multiple attorneys and legal professionals across a wide range of subject matters and hotel brands. You will be part of a team that is passionate about our purpose, committed to nurturing curiosity and new skills, and building connections across the organization with colleagues, customers, and guests.

Who We Are

At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and our guests have been at the heart of our business and helped Hyatt become one of the best and fastest-growing hospitality brands in the world. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues.

As we continue to grow, we never lose sight of what's most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.

Why Now?

This is an exciting time to be at Hyatt. We are growing rapidly and are looking for passionate changemakers to be a part of our journey. The hospitality industry is resilient and continues to offer dynamic opportunities for upward mobility, and Hyatt is no exception.

How We Care for Our People

What sets us apart is our purpose-to care for people so they can be their best. Every business decision is made through the lens of our purpose, and it informs how we have and will continue to support each other as members of the Hyatt family. Our care for our colleagues is the key to our success. We're proud to have earned a place on Fortune's prestigious 100 Best Companies to Work For list since 2013. This recognition is a testament to the tremendous way our Hyatt family continues to come together to care for one another, our commitment to a culture of inclusivity, empathy, and respect, and making sure everyone feels like they belong.

We're proud to offer exceptional corporate benefits which include:

• Annual allotment of free hotel stays at Hyatt hotels globally
• Flexible work schedule
• Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center
• A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption
• Paid Time Off, Medical, Dental, Vision, 401K with company match

Who You Are

As our ideal candidate, you understand the power and purpose of our culture of care, and embody our core values of Empathy, Inclusion, Integrity, Experimentation, Respect, and Wellbeing. You enjoy working with others, are results-driven, and are looking for a variety of opportunities to develop personally and professionally.

The Role

This is role is an opportunity involving both tasks to support attorneys with administrative tasks and tasks similar to a paralegal. While this is more than an administrative assistant role, prior paralegal experience is a plus but not required. It is an opportunity to become an integral part of a fast-moving, collaborative legal team that supports Hyatt's global hospitality business. You will help keep our team organized, efficient, and connected - while also identifying smarter, more streamlined ways of working.

If you are energized by variety, enjoy learning new systems, love bringing order to complexity, and want a role that evolves with you, this is a unique opportunity to grow your career within an in-house legal environment.

Responsibilities include:

• Supporting attorneys on legal matters involving marketing, intellectual property, privacy, cyber, IT, hotel distribution and hotel operations matters
• Interacting with clients to coordinate matters, assess issues and advance legal work
• Conducting research, gathering facts, and synthesizing information
• Working with outside counsel and colleagues across all levels of the legal team
• Providing project management support, including leading process improvements
• Managing complex calendars across multiple time zones; scheduling meetings with internal stakeholders and external partners
• Coordinating virtual and in-person meetings, including preparing agendas, organizing materials, and capturing meeting notes
• Supporting document organization, formatting, proofreading, and version control
• Coordinating billing and other matters with outside law firms
• Assisting with preparation and routing of contracts, correspondence, and internal documentation
• Maintaining organized digital filing systems and shared team resources
• Supporting legal operations initiatives, including tracking projects and deadlines
• Utilizing tools such as Microsoft Office, collaboration platforms, and workflow tools to improve efficiency
• Identifying opportunities for automation and process improvement to help the team work smarter
• Assisting with expense reporting, invoice processing, and other operational tasks
• Serving as a proactive partner to attorneys - anticipating needs, following up on action items, and ensuring smooth day-to-day operations
• This role requires exceptional organization, discretion, professionalism, and the ability to manage multiple competing priorities with confidence and calm.

What Makes This Role Unique

• An opportunity to provide both administrative support like an administrative assistant and handle substantive legal work like a paralegal with the opportunity for growth
• Exposure to a wide variety of legal matters across hospitality operations and multiple hotel brands
• Direct support of multiple attorneys, offering insight into diverse subject areas and business functions
• Opportunity to influence team organization, workflows, and process improvements
• A role that can evolve - with room to expand responsibilities based on strengths and interests
• A culture that values curiosity, ownership, innovation, and continuous learning
• A chance to bring positive energy and momentum to a highly collaborative legal team

Who You Are

• An engaged, energetic, and enthusiastic professional who brings positive momentum to the team
• A tech-savvy self-starter who genuinely enjoys learning and using new tools and platforms
• Strong ability to use a variety of programs (e.g., productivity tools, collaboration platforms, content tools, Microsoft programs) to create or improve upon content and organize team resources
• Exceptionally organized, with a sharp eye for detail and the ability to juggle multiple priorities smoothly
• A true team player who collaborates easily and supports others proactively
• Interested in automation and process improvement - you naturally look for smarter ways of working
• Comfortable handling core administrative functions including scheduling, coordinating meetings, and creating agendas and meeting notes
• Professional and discreet when handling sensitive information
• Open-minded and growth-oriented, viewing this role as evolving and full of opportunity

Qualifications

Qualifications

• College degree, paralegal certificate, and/or either 2+ years of experience as a paralegal, legal assistant, or similar role or 5+ years as administrative assistant with an expanded role assisting with substantive legal work
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience supporting multiple stakeholders simultaneously
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Demonstrated ability to learn new systems and tools quickly

Experience Preferred

• Experience supporting professionals in a fast-paced corporate environment
• Exposure to document management systems or workflow tools
• Experience working across multiple teams or departments

The position responsibilities outlined above are in no way to be construed as all-encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

We welcome you:

Research shows that individuals tend to apply to jobs only if they meet all the listed job qualifications. Unsure if you check every box, but feeling inspired to enhance your career? Apply. We'd love to consider your unique experiences and how you could make Hyatt even better.

The hourly rate for this position is $30.76 to $36.92. The final pay rate offered to the successful candidate will depend on experience, skill level and other qualifications for the role, as well as the location of the performance of work. Pay for the successful candidate will meet local requirements, including the local minimum wage rate.

We value our relationships with recruitment partners and require that agencies contact us first before submitting any candidates. Hyatt will not be responsible for any fees and obligations associated with unsolicited submissions unless a formal agreement is in place.

Apply

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