Coordinator of Operations and Administration

Coordinator of Operations and Administration

Location

Upland

Job Type

Full Time Staff

Job Number

202500773

Area

Provost

Opening Date

10/20/2026

• Description
• Benefits

Summary

Mission and Commitment

Taylors mission is to develop servant-leaders marked with a passion to minister Christ's redemptive love, grace, and truth to a world in need.

As a community, Taylor faculty, staff, and students commit to living out Christ's love and truth in the here and now. We worship together, serve one another, and grow in faith as we learn in the classroom, on the field, at chapel, and anywhere else we're doing Life Together.

Position Summary

The Coordinator of Operations and Administration provides strategic, executive, and operational support to the Provost, helping ensure that the Office of the Provost functions effectively and reflects the University's mission, vision, and values. The Coordinator manages the Provost's calendar, communications, travel, briefing materials, and visitor relationships; supports faculty searches and Board reporting; oversees key office administrative and financial functions; monitors critical budgets across the academic division; and coordinates key academic and university-wide events.

Duties and Responsibilities

This position is primarily responsible to:

• Testify to personal experience of salvation in Jesus Christ, affirm belief in the University's Statement of Faith, abide by and practice our Life Together Covenant, and both personally agree with and support the Foundational Documents of Taylor University.

Strategic and Executive Support

• Provide timely administrative, executive, and operational support to the Provost in the office and across campus.
• Coordinate domestic and international travel arrangements.
• Prepare documents, conduct research, manage routine correspondence, and maintain briefing materials and supporting documentation for the Provost.
• Coordinate the Provosts Board Report with the Provost and direct reports, gathering input and managing deadlines.
• Assist as needed with faculty searches by coordinating candidate communications, interview schedules, campus visits, and related logistics.

Calendar and Meeting Coordination

• Proactively manage the Provosts calendar to ensure that critical priorities are scheduled.
• Meet regularly with the Provost to review the calendar, assess meeting requests, and plan for upcoming events and priorities.
• Collaborate with colleagues across campus to ensure that the Provost has the meeting materials and background information needed for daily engagements.
• Coordinate calendars and visitor schedules with executive-office colleagues, ensuring that the Provosts participation and availability are accurately reflected.
• Schedule meetings and distribute calendar invitations as requested by the Provost.

Communications and Correspondence

• Monitor the Provosts Taylor email account; respond as appropriate and alert the Provost promptly to important or time-sensitive messages requiring attention or action.
• Support the Provosts daily email management, routine correspondence, and document preparation.
• Draft, prepare, or coordinate correspondence as directed by the Provost.

Office Operations, Financial Administration, and Records

• Oversee the Office of the Provosts budget and administrative operations, including office supplies and related purchasing needs.
• Regularly monitor 15-20 critical budgets across the academic division and bring relevant issues or needs to the appropriate attention.
• Process check requests and expense reports; maintain records of deposits; and assist with invoice payments.
• Process reimbursements for eligible faculty regalia purchases.
• Reconcile monthly credit card statements for the Provost and the Coordinators own account.
• Process office mail, coordinate subscriptions and memberships as applicable, and maintain organized office files.

Visitor Relations and Representation

• Serve as a primary point of contact and welcoming presence for the Office of the Provost.
• Answer phone calls, greet guests, and screen or route calls and appointment requests.
• Coordinate arrangements for key campus guests.

University-Wide Support

• Provide Commencement support, including overseeing the process for selecting the student speaker.
• Coordinate with The Echo to ensure all student award recipients are reported accurately.
• Lead planning for the Fall Faculty Banquet, including communications, catering, program preparation, and assigned seating.
• Other duties as assigned.

Typical Qualifications

Education & Experience

• Associate's degree, required.
• Bachelor's degree, preferred.
• Three to five years of administrative, executive support, office management, or related experience, preferred

Skills & Competencies

• Strong organizational and time-management skills.
• Excellent written, verbal, and interpersonal communication skills. Ability to manage multiple priorities and deadlines while maintaining attention to detail.
• Ability to exercise discretion and maintain confidentiality.
• Strong judgment, initiative, and problem-solving skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Ability to work effectively with faculty, staff, students, trustees, and external constituents

Supplemental Information

• Physical Demands

• Ability to move equipment, supplies, and event materials weighing up to 25 pounds.

• Ability to navigate campus, and use office equipment for extended periods.

• Work Environment

• Work is normally performed in a typical interior / office work environment.

• Occasional evening, and weekend commitments.

• Environmental Conditions

• No or very limited exposure to physical risk.

Employer Taylor University

Address 1846 S Main St

Upland, Indiana, 46989

Phone 765-998-5237

Website www.taylor.edu