Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com.
Position summary
The Coordinator, Professional Development - Training provides organizational, operational, and logistical support for the Professional Development Training team and the firm’s global attorney training initiatives. This is a dynamic position for an organized, intellectually curious professional who thrives in a fast-paced environment, takes pride in getting the details right, and has a strong interest in training and development
Essential duties and responsibilities
Typical responsibilities include, but are not limited to, the following:
Professional Development Training Team Support
- Assist in planning, logistical coordination, and execution of firmwide training initiatives, including coordinating with firm departments and attorneys, scheduling, conference room reservations and management, catering, audiovisual needs, invitations, and RSVP tracking.
- Schedule ad hoc and routine meetings (such as Training Committee meetings and prep sessions), including navigating calendars, creating Zoom meetings or booking conference rooms, and organizing other logistics.
- Maintain files and general document management and record-keeping for the Training & CLE team, including updating and analyzing attendance trackers.
- Maintain the Firm's training intranet pages to ensure content remains current and accurate, including uploading new content and removing outdated materials, with the potential to support a more substantive e-learning initiative.
- Assist with periodic training needs assessments, including things like logistical support with focus groups and surveys.
Programs, Conferences, and Events Coordination
- Support for the Firm’s major training programs (including milestone training conferences for first- through fifth-year associates, the Senior Associate Leadership Academy, New Counsel Orientation, and the Counsel Conference), including assisting with program logistics and operations.
- Coordinate logistics for events, receptions, and social gatherings in partnership with the Events team.
- Prepare conference and event materials, including name badges, place cards, table tents, attendee lists, signage, Uber codes, and more.
- Draft and send standard reminder emails for presenters, including confirming logistical details and other information.
- Attend off-site events as needed to provide support.
Qualifications/position requirements
- Client service-oriented with strong responsiveness and independent problem-solving skills.
- Strong organizational and project management skills.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong judgment, discretion and follow through.
- Strong attention to detail.
- Ability to proofread documents for typographical, spelling, grammatical, and formatting errors.
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, InterAction, Zoom, Adobe Acrobat, and other business applications as needed; familiarity with iManage or a learning management system is a plus.
- Ability to work collaboratively with lawyers and business services professionals while maintaining a positive, team-oriented approach.
- Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment.
- Ability to maintain the confidentiality of Firm and client information.
- Availability during standard office hours and the ability to respond to email promptly outside of standard office hours and on weekends.
Education and/or experience
- Bachelor’s degree required.
- One or more years of relevant administrative or professional services experience preferred.
Compensation
The expected base salary for this position is $70,000.00 - $80,000.00. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.