Coordinator, Special Events

Keywords

Job Category Job Category Advanced Clincial Providers Advanced Practice Providers Allied Health Prof/Technical Clerical/Administrative Support Executive/Management Finance/Info Systems Nursing Support Nursing/Nursing Management Physicians Professional/Non-Clinical Service/Trades

Company Company Bon Secours Charity Medical Group Bon Secours Community Hospital Good Samaritan Hospital HealthAlliance Hospital Margaretville Hospital MidHudson Regional Hospital Mountainside Residential Care Center NorthEast Provider Solutions Inc. Schervier Pavilion St Anthony Community Hospital St. Joseph's Place Westchester Medical Center WMC Advanced Physician Services PC WMCHealthWorx

City/State City NY Goshen Hawthorne Kingston Margaretville Monroe Pomona Port Jervis Poughkeepsie Rye Brook Stony Point Suffern Valhalla Warwick West Nyack

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Job Title: Coordinator, Special Events

Company: NorthEast Provider Solutions Inc.

City/State: Hawthorne, NY

Category: Clerical/Administrative Support

Department: Development Office

Union: No

Position: Full Time

Hours: 8:30am-5pm, M-F

Shift: Day

Req #: 50650

Posted Date: Oct 29, 2026

Hiring Range: $30.46- $42.22

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• If you are hired by WMCHealth, your final base salary will be determined based on job-related factors, including employment status (full-time, part-time or per diem), relevant skills, qualifications and experience. Consistent with our commitment to pay equity, we also consider internal equity among similarly situated employees when determining final compensation.

Job Details:

Job Summary:

The Event Coordinator will support the Development Office in the planning and execution of fundraising and stewardship events across the Westchester Medical Center Health Network. Reporting to the Manager, Special Events, the Coordinator will assist with the logistics, communications, and production of signature events, including galas, golf tournaments, walks, receptions, and cultivation activities. This role is responsible for coordinating assigned event components, supporting vendor and volunteer management, maintaining accurate event records, and ensuring a high level of customer service to donors, sponsors, and guests.

Responsibilities:

• Assist the Manager, Special Events with the execution of fundraising, cultivation, and stewardship events.
• Provide administrative and logistical support for events including timelines, checklists, seating, silent auctions, raffles, and event-day coordination.
• Communicate with vendors to secure proposals, confirm details, process contracts, and track invoices.
• Maintain accurate event information in Salesforce and other databases, including donor history, guest attendance, and sponsorship records.
• Collaborate with Marketing and Development staff to create event materials such as invitations, programs, signage, e-blasts, and website content.
• Support the recruitment, training, and coordination of event volunteers.
• Prepare and track solicitation lists, sponsorship outreach, and follow-up activities in partnership with the development team.
• Assist with donor and sponsor stewardship, including acknowledgments, reporting, and recognition opportunities.
• Provide on-site event support, including set-up, registration, guest relations, and event breakdown.
• Perform other duties and special projects as assigned.

Qualifications:

Experience:

• 1-3 years of experience in event coordination, development, or related field, required
• Experience nonprofit environment, required

Education:

• High School Diploma or Equivalent, required
• Bachelor's Degree, preferred

Licenses / Certifications:

N/A

Other:

• Strong organizational skills with ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office; experience with Salesforce, Classy, or similar event/fundraising platforms preferred.
• Strong interpersonal skills and ability to work effectively with staff, donors, vendors, and volunteers.
• Attention to detail and commitment to high-quality work.
• Flexibility to work evenings and weekends as required. Must be able to support event set-up and breakdown, including moving tables, chairs, signage, and supplies.

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:

• Health Insurance
• Dental
• Vision
• Retirement Savings Plan
• Flexible Savings Account
• Paid Time Off
• Holidays
• Tuition Reimbursement

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External Applicant link Internal Applicant link