Coordinator Talent Information Systems

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AUSTIN ISD JOB DESCRIPTION

JOB TITLE: COORDINATOR TALENT INFORMATION SYSTEMS PAY GRADE: CAD 1 DUTY DAYS: 226 FLSA STATUS: EXEMPT DATE REVISED: 08/06/2025 HC FUNDING SOURCE: THIS POSITION IS PARTIALLY OR FULLY FUNDED THROUGH LOCAL AND/OR GRANT SOURCES. CONTINUED EMPLOYMENT IN GRANT-FUNDED POSITIONS IS CONTINGENT UPON AVAILABILITY OF FUNDS.

MINIMUM QUALIFICATIONS: A Bachelor's degree from an accredited college or university in a related field or the equivalent combination of training and experience is preferred. Three (3) years of experience in public education and reporting procedures to government agencies is preferred. Proficiency in Microsoft Office programs, Google suite, and advanced knowledge of Google Sheets is required. A background in data collection and analysis is preferred. SKILL REQUIREMENTS: This position requires knowledge and skill in the use of personal computers and their software, including proficiency in Microsoft Word and Excel and in other computerized applications. Incumbent must have excellent analytical skills along with strong oral and written communication skills. This position requires the ability to work on very detailed tasks and projects for long periods while maintaining a high degree of accuracy as well as managing time, meeting deadlines, and resources effectively and efficiently. This position requires research and careful analysis of data across systems supporting human resources and payroll. Employees in this position must have the ability to provide and deliver work-related information to District stakeholders and external requesters. JOB PURPOSE AND RESPONSIBILITY: This position is responsible for facilitating functions within the Office of Talent Strategy and the Talent Information Systems program area. The incumbent is responsible for supporting employees, schools and central office staff through the provision of specialized services. The candidate will be responsible for reporting employee records to TRS and TEA. This position also manages and analyzes the pay cycles in coordination with the Payroll Dept. Incumbent collaborates with administrators regarding changes in policies, procedures, laws or in reference to unusual circumstances or difficulties. Data or information mishandling may result in non-compliance with laws and regulations and could lead to legal action against the District. ESSENTIAL FUNCTIONS:

Conduct

data

research

and

system

analysis

to

support

requests

from

the

District

board

of

trustees,

administrators

and staff. Research, prepare and submit Open Records Requests in a timely manner via the Talent Strategy team.

Review

and

adjust

payroll

errors

and

proforma

files

while

coordinating

with

approvers.

Assist

in

procedures

to

improve the efficiency and effectiveness of District payroll.

Export

monthly

system

files

for

TRS

and

research

data

transactions

to

update

and

re-run

final

files

to

be

downloaded

to

the

TRS

web

app.

Manage

ERP

employee

data

exports

on

a

weekly

basis

to

export

files

to

the

TEA

system.

Research

and

update

the

TEA data and/or ERP system according to findings.

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AUSTIN ISD JOB DESCRIPTION

Prepare

special

reports

for

management

or

projects

as

needed.

Manage

projects

and

recommend/improve

processes

across

teams

and

system

modules

with

extensive

use

of

excel

and

google

sheet

tools.

Perform

reconciliations

and

audits

for

positions

within

the

system

and

employee

data.

Assist

as

needed

with

ERP

data

adjustments

and

clean-up

stemming

from

reconciliations.

Communicate

effectively

with

AISD

administrators,

staff,

and

the

community

through

email,

phone,

meetings

and District communication methods. Coordinate formal mass notifications with leadership teams.

Assist

as

back-up

with

monitoring/reviewing

production

ERP

workflow

queues

for

Vacancy

Management,

Position Requests, Funding Changes, Job Title/Transfer updates and the Central Forms.

Back-up

as

needed

to

process

and

support

the

ERP

position

control

functionality

regarding

District

FTEs,

vacancies,

and

pooled

positions.

Conduct

research/surveys

and

collect

data

on

a

variety

of

issues

as

assigned.

May

use

sources

such

as

other

districts, government documents/reports, World Wide Web, AISD data files, published surveys, etc.

Ensure

compliance

with

Federal,

State,

and

District

personnel

policies

and

regulations;

interpret

personnel

laws,

rules, and regulations for AISD personnel.

Collaborate

with

MIS

in

the

development

of

reports

and/or

utilizing

data

extraction

tools

like

Jasper

Reports.

Maintain

professional

development

through

professional

development

classes

and

webinars.

Build

knowledge

of

State, Local, and Federal personnel laws, and regulations.

Provide

an

exceptional

customer

experience

for

all

AISD

stakeholders

with

intentional

and

professional

practices

that promote a culture of respect. OTHER DUTIES AS ASSIGNED: Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required. PHYSICAL EFFORT AND WORK ENVIRONMENT:

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AUSTIN ISD JOB DESCRIPTION

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position may involve rare exposure to blood or body fluids. Regular attendance is required for this position. Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; Extensive walking may occur, occasional bending/stooping, pushing/pulling, and twisting. Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 45 pounds) Environment: Standard office setting Mental Demands: Work with frequent interruptions, maintain emotional control under stress PERSONAL WORK RELATIONSHIPS: This position reports directly to the appropriate supervisor for the department and works closely with all members of the Talent Strategy team. Incumbent will have contact with school employees including school administration. Incumbent is responsible for supporting schools and central office staff through the provision of the Office of Talent Strategy. Tact is needed to interact with employees and resolve conflicts. The Austin Independent School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws I have read & acknowledged the job description above. Employee Signature:

Date: