Coordinator Transportation Maintenance

For more than 55 years, Family Health Centers of San Diego's (FHCSD) mission has been to provide caring, affordable, high-quality health care and supportive services to everyone, with a special commitment to uninsured, low-income and medically underserved persons.

FHCSD is one of the top 10 largest federally qualified health centers (FQHCs) in the country. We operate more than 90 sites across San Diego County, including 29 primary care clinics, 23 behavioral health facilities, 10 physical rehabilitation clinics, nine dental clinics, five vision clinics, four outpatient substance use treatment programs, three mobile medical units, two mobile counseling centers, two urgent care centers, and a pharmacy.

Our staff provides care to over 227,000 patients each year, of whom 91% are low-income and 29% are uninsured. FHCSD provides care to all. Services include, but are not limited to adult care, chronic disease management, pediatrics, comprehensive women's care including obstetrics, dental, vision, case management, physical rehabilitation, speech therapy for children, vaccinations, infectious diseases, behavioral health, substance use counseling and a host of specialty services including cardiology, podiatry, endocrinology, dermatology, among others. FHCSD also offers supportive services to those who are unsheltered and in need of intensive case management.

The breadth of our clinic locations, services and programs has grown over the last five decades, making us the largest community clinic provider of health care to the uninsured in the county and one of the top 10 largest community clinic organizations in the nation. We are also the largest health care safety-net provider, largest school-based health care provider and the largest mental health provider in the San Diego region.

Job Profile Summary

Responsible for coordinating efforts to meet the demand for transportation accommodation services resulting from the growth of the FHCSD fleet and maintenance requirements.

Job Description

Job Roles

• Coordinate all needed repairs of vehicles with vendors to include vehicle deliveries to auto repair shops.
• Coordinate all vehicle deliveries to departments across FHCSD.
• Responsible for overseeing fleet maintenance operations through rotation of vehicles requiring maintenance.
• Coordinate, maintain, and oversee fleet maintenance safety policies, procedures and practices.
• In conjunction with the Fleet Coordinator, execute preventive maintenance services.
• Inspect, confirm and ensure fleet drivers meet all requirements related to operating vehicles within Transportation Services related to inspections and vehicle condition.
• In collaboration with the Fleet Coordinator, confirm driver training is completed.
• In collaboration with the Fleet Coordinator, confirm vehicle inspections are completed and uploaded into the tracking system daily.
• May support and assist with insurance claims with vehicle inspections and photo documentation.
• Inspect the drivers hired to ensure completion and updates regarding their training, and participate in ride along evaluations.
• When necessary, responsible for substituting as a driver for absentee drivers.
• Perform other duties as assigned.

Education/Certifications/Licenses/Registrations

• High school diploma or GED Equivalent required.
• Or equivalent combination of education and experience that provides the skills, knowledge and ability to perform the essential job duties, and which meets any required state or federal certification requirements.
• Traveling between sites and other locations is required as an essential function of the job. Must have a car, a valid California driver's license, and proof of minimum levels of car insurance as required under California law, although limits of $100,000 are recommended. An acceptable driving record is also required. California law requires all drivers to obtain a valid California driver's license within ten days of establishing residency. Mileage and other reimbursement governed by policy.

Experience/Specialized skills (including Language)

• Demonstrated experience in administrative support functions required.
• Ability to gather and maintain required documents and records by inputting into an automated system.
• Ability to maintain good interpersonal interactions with clients and co-workers as a member of a multiple operational unit that consists of a diverse multi-cultural staff.
• Ability to exercise discretion and maintain confidential information.
• Ability to multi-task, be flexible, ensure accuracy, and meet changing priorities in a fast-paced, high-workload environment.
• Ability to relate well with team members, coworkers, and other departmental staff.
• Ability to type 40 - 50 WPM; ability to accurately complete data entry at relatively high speed, utilizing grammar and spell check software.
• Bilingual English-Spanish may be required depending on assignment.
• Exceptional interpersonal and customer service skills
• Exceptional knowledge of business English, including proper grammar, spelling, and punctuation.
• Exceptional knowledge of mathematics and intermediate level of calculation skills.
• Exceptional organizational skills, attention to detail, time-management skills, and strong motivation to meet deadlines and achieve goals.
• Exceptional skills in computer software and systems, specifically Microsoft Office
• Exceptional written and verbal communication skills.
• Intermediate analytical and problem solving skills.
• Intermediate knowledge of project management practices and principals, and LEAN methodology.
• Successful track record of leading and driving positive change through others.

Physical Requirements/Working Environment

Bending (neck): OCCASIONALLY (1 - 3 HRS)

Bending (waist): RARELY (0-1 HRS)

Carrying 0 - 10 lbs: RARELY (0-1 HRS)

Carrying 11 - 25 lbs: NEVER

Carrying 25 - 50 lbs: NEVER

Carrying 51 - 75 lbs: NEVER

Carrying 75 lbs: NEVER

Climbing (ladder): NEVER

Climbing (stairs): RARELY (0-1 HRS)

Driving: To drive from one clinic or another, or in the community: Incidental Driving (Less Than 3 Days/Week) and functions as backup in driving company vehicles

Exposure to blood borne pathogens and biohazards: NO

Exposure to dust, gas, fumes, or chemicals: Vehicle fueling, minor vehicle maintenance, vehicle cleaning

Fine manipulation: OCCASIONALLY (1 - 3 HRS)

Kneeling: RARELY (0-1 HRS)

Lifting 0 - 10 lbs: RARELY (0-1 HRS)

Lifting 11 - 25 lbs: RARELY (0-1 HRS)

Lifting 25 - 50 lbs: NEVER

Lifting 51 - 75 lbs: NEVER

Lifting over 75 lbs: NEVER

Power Grasping: OCCASIONALLY (1 - 3 HRS)

Pulling 0 - 10 lbs: OCCASIONALLY (1 - 3 HRS)

Pulling 11 - 25 lbs: RARELY (0-1 HRS)

Pulling 25 - 50 lbs: RARELY (0-1 HRS)

Pulling 51 - 75 lbs: NEVER

Pulling over 75 lbs: NEVER

Pushing 0 - 10 lbs: RARELY (0-1 HRS)

Pushing 11 - 25 lbs: RARELY (0-1 HRS)

Pushing 25 - 50 lbs: RARELY (0-1 HRS)

Pushing 51 - 75 lbs: NEVER

Pushing over 75 lbs: NEVER

Reaching (above shoulder level): RARELY (0-1 HRS)

Reaching (below shoulder level): RARELY (0-1 HRS)

Repetitive use of hand: CONSTANTLY (6+ HRS)

Simple Grasping: OCCASIONALLY (1 - 3 HRS)

Sitting: CONSTANTLY (6+ HRS)

Standing: OCCASIONALLY (1 - 3 HRS)

Twisting: RARELY (0-1 HRS)

Use of Personal Protective Equipment: As established by Department Standards

Walking: OCCASIONALLY (1 - 3 HRS)

Working around equipment and machinery: Office equipment; FHCSD Fleet of vehicles

Ages of Patients Served: N/A

We are excited to share that the salary range for this position is:

21.00 - 23.25

Information on our extensive benefits package can be found here: FHCSD Wellness - Employee Hub (gobenefits.net)

FHCSD provides Equal Employment Opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.