Corporate Accounting Adminstrator

Firetrol is seeking a highly organized, detail-oriented, and motivated professional to oversee key administrative and compliance functions within our growing fire protection company. This position will be responsible for coordinating certified payroll reporting, fleet management, bond administration, and security licensing across multiple locations and jurisdictions. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to manage multiple responsibilities while ensuring accuracy, regulatory compliance, and timely completion of critical business requirements.

Certified Payroll

• Prepare, review, and submit certified payroll reports for applicable projects.
• Ensure compliance with federal, state, and local prevailing wage requirements, including Davis-Bacon regulations where applicable.
• Coordinate with payroll, accounting, and operations personnel to obtain accurate project and employee information.
• Maintain certified payroll documentation and respond to reporting inquiries.
• Track reporting deadlines and ensure timely submissions.

Fleet Management

• Assist with the administration of the company's vehicle fleet.
• Coordinate vehicle registrations, renewals, inspections, and related documentation.
• Maintain accurate vehicle records, including assignments, maintenance history, and compliance requirements.
• Coordinate with district offices, employees, and outside vendors regarding fleet-related matters.
• Assist with vehicle acquisitions, transfers, and disposals.
• Monitor fleet-related expenses and assist with reporting as needed.

Bond Administration

• Coordinate the issuance, tracking, and maintenance of bid bonds, performance bonds, and payment bonds.
• Work with internal personnel and external bonding agents to obtain required documentation.
• Maintain organized records of active and completed bonds.
• Monitor bond requirements and deadlines to ensure timely processing.
• Assist with preparation of information required for bonding applications and renewals.

Security Licenses & Regulatory Compliance

• Coordinate applications and renewals for company security licenses and related registrations.
• Maintain accurate records of licenses, expiration dates, and compliance requirements across multiple states and jurisdictions.
• Work with district offices and regulatory agencies to obtain necessary information and documentation.
• Monitor licensing deadlines and ensure timely renewals.
• Assist with regulatory reporting and other compliance-related administrative tasks.