Corporate Events Coordinator
Jefferies is seeking an Event Coordinator to support the planning and execution of a wide range of client and internal events and sponsorships. Events include meetings, dinners, cocktail receptions, speaker series, sporting events, seminars, and hospitality programs. This role will partner closely with various business groups across the U.S., Canada, and Latin America to help deliver high-quality, well-executed events that support business objectives and enhance the client and employee experience.
Team
The Event Coordinator will be based in New York and will handle corporate events needs for Equities, Fixed Income, Investment Banking, Asset Management, and Corporate across the Americas.
Responsibilities include:
- Own the planning and execution of designated client-facing and internal events, meetings, industry sponsorships, charitable sponsorships, and virtual programs.
- Manage event logistics for assigned programs, including venue coordination, room setup, AV, catering, registration, name badges, attendee materials, and onsite execution.
- Develop event invitations and communications, including RSVP tracking, attendee list management, and registration details for assigned events.
- Coordinate virtual meetings and webinars using platforms such as Zoom and Microsoft Teams.
- Track event budgets, invoices, receipts, and expenses, while ensuring documentation is accurate and submitted in accordance with internal processes.
- Support vendor management by coordinating with venues and event partners, gathering proposals, tracking deliverables, and maintaining strong working relationships.
- Assist with contract and legal review workflows by collecting required information, submitting materials for review, and ensuring proper approval and signatory procedures are followed.
- Partner with internal stakeholders, including business groups, Marketing, Compliance, Legal, and Travel & Expense to help ensure events are executed smoothly and in accordance with internal procedures.
- Provide onsite event support, including guest check-in, vendor and venue coordination, real-time troubleshooting, and post-event wrap up.
- Maintain event trackers, vendor directories, process documents, and other team resources to support organization and efficiency.
- Contribute to post-event follow-up, reporting, and process improvements to help deliver a consistent, high-quality event experience.
Preferred Qualifications:
- 1+ years of event planning or relevant industry experience
- Experience working in, or with, the financial services industry a plus
- Highly motivated, proactive self-starter with a demonstrated ability to learn quickly
- Collaborative and team-oriented, with the ability to work independently and exercise sound judgment
- Proven ability to manage multiple projects, priorities, and stakeholder requests simultaneously
- Highly organized and adaptable, with exceptional attention to detail
- Strong interpersonal, verbal, and written communication skills
- Flexibility to work early mornings, evenings and weekends as event schedules require
- Composed, resourceful, and solutions-oriented when operating under pressure
- Technologically proficient, including strong Microsoft Excel skills; experience with CRM systems, automation tools, registration platforms, and Airtable a plus
Primary Location New York Full Time Salary Range of $75,000-$85,000 + OT
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