Corporate Finance Legal Secretary

Legal Support Specialist

A professional services organization is seeking a Legal Support Specialist to provide high-level administrative and legal support to a team of attorneys. This role involves delivering a wide range of complex technical, document processing, and administrative services within a designated practice group or department. The successful candidate will manage day-to-day responsibilities for assigned attorneys while serving as a point of coordination with clients and internal teams. Flexibility to work overtime as needed is required.

Key Responsibilities

• Coordinate the creation, editing, proofreading, and processing of legal documents, including correspondence, memoranda, closing documents, pleadings, and other practice-specific materials
• Maintain and organize legal files (both physical and electronic) in accordance with established systems
• Update case information and manage document scanning and filing
• Track document deliveries and monitor final executed documents
• Handle incoming calls for supported attorneys, including screening, routing, and message management
• Communicate professionally with clients, opposing counsel, courts, and other stakeholders
• Collaborate with administrative staff, paralegals, and other legal support team members
• Participate in team meetings and planning sessions
• Utilize available resources effectively to complete tasks and meet deadlines
• Assist with overflow work and special projects as assigned

Qualifications Skills & Competencies

• Proficiency in administrative tasks such as time entry, travel coordination, and expense processing
• Strong attention to detail, organizational skills, and time management abilities
• Excellent verbal and written communication skills with a professional demeanor
• Ability to work collaboratively in a team environment
• Demonstrated discretion in handling confidential and sensitive information
• Ability to work under pressure and meet strict deadlines

Education & Experience

• Bachelor's degree or equivalent experience preferred
• Minimum of 3 years of experience in a law firm or professional services environment
• Experience with electronic filing (e-filing) systems

Technology

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with document management systems and office technologies
• Knowledge of legal procedures, court systems, and filing requirements (including state and federal e-filing)