Corrections Records Supervisor

Corrections Records Supervisor

Salary

$64,810.80 - $81,013.50 Annually

Location

Austin, TX

Job Type

Full Time

Job Number

27-10941

Department

Sheriff

Opening Date

10/12/2026

Closing Date

10/26/2026 11:59 PM Central

• Description
• Benefits
• Questions

Job Summary

Coordinates the processing, organization, and maintenance of inmate records and files in compliance with established policies and regulations. Assists with record analysis to determine appropriate storage and retention of all records under their control. Acts as liaison between the court system and the Travis County Sheriff's Office Corrections Bureau regarding pertinent documentation, orders, and other records. Serves as a point of contact for records requests and ensures timely and accurate responses. Ensure the timely and accurate processing of all orders regarding the incarceration, release, and transfer of inmates in custody. Serves as on duty supervisor for a team of Corrections Specialists working various assignments within the Travis County Jail Records Department.

Distinguishing Characteristics

This is the second in a series of record-related job classifications within the Travis County Jail Records Department. This classification is distinguished from Corrections Specialist in that it involves supervisory responsibility while focusing on technical coordination with assigned staff and various other Travis County Departments. This classification may require a flexible work schedule to meet the needs of the department during regularly assigned hours and after-hours needs regarding coordination between the court system, bonding, and jail records as needed.

Duties and Responsibilities

• Supervises, plans, and directs staff members of the Records unit. Assigns work, develops performance goals and standards, trains, resolves problems, evaluates performance, monitors workflow and deadlines, and makes personnel action recommendations. Develops detailed user requirements, system documentation and workflow procedures. Plans and coordinates departmental training. Plans, writes, revises, and recommends policies and procedures.
• Completes the development of assigned annual work plan goals for records program. Develops data quality internal controls. Monitors and audits data. Analyzes changing business needs and their effect on various systems and associated processes. Make recommendations for improvements. Analyzes and determines cost-effective methods and procedures. Oversees discrepancies in systems.
• Monitors the status of inmates in our custody as they move through Intake, Counsel at First Appearance (CAFA) Magistration, Housing, and eventual release or transfer. Receive and store all documentation received from the arresting agency, courts, and other parties regarding an inmate's incarceration and release.
• Coordinates the organization, storage, and retrieval of jail records in accordance with Federal, State, and Local regulations.
• Ensures coordination between the court system and jail records results in the accurate release, transfer, and confinement of all individuals within the custody of the Travis County Sheriffs Office.
• Ensures the efficient and timely processing of all submitted bail and bonds.
• Assists in maintaining retention schedules and ensures proper disposal of records as authorized.
• Processes incoming records requests, conducts research, and compiles data for reports and responses.
• Monitors data quality, identifies discrepancies, and assists in maintaining accurate records databases.
• Prepares statistical and operational reports to support program planning and compliance.
• Provides guidance to staff on records management policies and procedures.
• Coordinates off-site records storage, retrievals, and destruction activities.
• Acts as section liaison between the department, court system, pretrial, and other related departments.
• Assists in budget development process. Determines the need for equipment, technology, professional services, staffing, and other resources. Manages vendor relationships, prepares requisitions for purchases.
• Performs other job-related duties as assigned.

Minimum Requirements

Education and Experience:

Bachelor's degree in Records Management, Public Administration, Business Administration, Library and Information Sciences or a directly related field AND four (4) years of professional records management experience, including one (1) year of supervisory or management experience.

OR,

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Licenses, Registrations, Certifications, or Special Requirements:

Must be a U.S. citizen.

Must currently hold or be able to obtain a Texas Commission on Law Enforcement Basic Jailer License within one year of employment.

Applicants are required to attach a resume with the online application.

Knowledge of:

• Supervisory principles, practices and techniques.
• Federal, State, Local and County laws, rules, regulations and guidelines applicable to records management.
• Sources of information and records, including public databases, governmental statistical data, and official States, County, and City data.
• Standard practices and techniques of records management, including file management techniques.
• Records retention schedules.
• Records and Information Management technologies.
• Computer equipment to include word processing, spreadsheets, databases and records management software applications.
• Business letter writing, grammar and punctuation, and report preparation.

Skill in:

• Interpreting a variety of instructions furnished in written, verbal, diagram or schedule form.
• Using basic arithmetic including calculating figures such as proportions, percentages, areas and volume.
• Evaluating value and type of documents.
• Problem-solving and decision-making.
• Conducting records inventory.
• Conducting research.
• Project management.
• Interacting with the public and providing customer service.
• Both verbal and written communication.

Ability to:

• Communicate effectively.
• Plan, assign, motivate and coordinate work of support staff.
• Conduct records inventory.
• Train others in records management.
• Maintain databases.
• Use and explain equipment, facilities and files.
• Assist in budget development process.
• Compile and analyze data, and to write clear and comprehensive reports, business correspondence and procedure manuals.
• Read, analyze, and interpret general business periodicals, professional journals, technical procedures and governmental regulations.
• Reason and make judgments and decisions.
• Interpret a variety of instructions furnished in written, verbal, diagram, or schedule form.
• Manage time well and perform multiple tasks, and organize diverse activities.
• Perform in a stressful environment, while maintaining a professional manner.
• Research, compile, analyze, interpret and prepare a variety of memorandums or reports.
• Establish and maintain effective working relationships with departmental support staff, other County employees and officials, representatives of outside agencies, clientele, attorneys, judges and the general public.

Work Environment & Other Information

Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to standing, walking, carrying, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting, lifting moderately heavy equipment or boxes to perform the essential functions.

Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.

Work Hours: Shift Work; Hours depending on shift.

Location: Austin, Texas

Department: Travis County Sheriffs Office

Criminal, Credit, Driving, Education, Employment Checks Required.

TCOLE, Physical Exam, Drug Test, Alcohol Test, Psychological Exams Required.

For updates or questions on this position, contact sheriff.personnel@traviscountytx.gov.

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.

Benefits

Employment at Travis County comes with a full array of benefits. We offer comprehensive health insurance, a no-cost, on-site Health and Wellness clinic, longevity pay, paid vacations, sick time and personal holidays, not to mention an industry competitive salary structure and a friendly, stable work environment.

FY2027 Travis County Benefit Guide

In this valuable Travis County Benefits Guide you will find benefit summaries, eligibility requirements, costs, contact numbers and addresses as well as other general information on the benefits available to Travis County Employees and Retirees.

Credit Union

Employees may join the Travis County Credit Union which offers low-interest loans, savings plans through payroll deduction, safe deposit boxes and other benefits.

Deferred Compensation

Employees may enroll in a tax- free sheltered investment plan through payroll deduction.

Direct Deposit

Employees may sign up for direct bank deposit.

Employee Assistance Program

Travis County provides a confidential counseling and referral service free of charge to county employees and their family.

Employee Organizations

Membership in the American Federation of State, County, and Municipal Employees Union is available through payroll deduction.

Employee Health & Wellness Clinic

Employees may access the clinic for a variety of wellness program and health care services with no co-pay, no deductible and no co-insurance costs.

Holidays

An average of eleven paid holidays are designated by the Travis County Commissioners Court at the beginning of each fiscal year.

Insurance

Employees may select from four plans: an Exclusive Physician Organization (EPO), Choice Plus Preferred Physician Organization (PPO), Consumer Choice or a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). All four options include a Pharmacy Plan. Travis County's current policy is to pay 100% of the employee's health insurance premium for the Consumer Choice and HDHP. Employees will pay a premium for both the EPO and PPO. Other insurance benefits include $50,000 Basic Life and AD&D paid by the County.

The following benefits are employee paid:

• Dental
• Vision
• Supplemental Life, AD&D
• Dependent Life
• Short Term Disability
• Long Term Disability
• Long Term Care

New employees are covered on the first day of the month following 28 calendar days of employment.

Longevity

Longevity pay is paid for each year completed after three years of continuous service. Peace Officers in a law enforcement activity, whose job requires state peace officer certification, receive pay after one year of certification.

On the regular payday on or after the employees fourth and subsequent adjusted service dates, he or she receives a single payment for the previous year.

Parking

A limited number of assigned parking spaces are available to employees in the Courthouse Complex.

Personal Holidays

Regular, full-time employees are eligible for up to three paid personal holidays each calendar year. Part-time employees shall be granted personal holidays on a prorated basis. New employees earn personal holidays for the calendar year in which he/she begins employment, based on the month in which employment begins:

January - March

3 personal holidays

April - June

2 personal holidays

July - September

1 personal holiday

October - December

None

New employees are eligible to take personal holidays after 90 days of employment.

Retirement

Travis County is a member of the Texas County & District Retirement System with mandatory participation by certain classes of employees. Seven percent (7%) of the gross salary is deducted each pay period. An employee is fully vested after eight years of service. Benefits are prorated for part-time employees.

Sick Leave

Regular employees earn sick leave at a rate of eight hours per month with unlimited accrual during employment. Part-time employees earn sick leave on a pro-rated basis.

Parental Leave

Each Full-time Paid Parental Leave Eligible (PPL) Employee is entitled to a total of 320 hours of Paid Parental Leave in a 12 month period. Paid Parental Leave for Part-time PPL Eligible Employees is prorated based on the number of hours that they are regularly scheduled to work.

Tuition Refund

Certain classes of full-time employees may receive reimbursement for fees associated with pre-approved, job related course work completed satisfactorily.

Vacation

Based on years of county service, regular, full-time employees earn vacation time at the following rates:

0 to 5 years

4.0 hours per pay period

6 to 10 years

4.5 hours per pay period

11 to 15 years

5.0 hours per pay period

16 to 20 years

5.5 hours per pay period

21 plus years

6.0 hours per pay period

Part-time employees earn vacation leave on a pro-rated basis.

Workers Compensation

The county provides all employees workers compensation coverage with benefits in accordance with state statute, if the employee sustains an injury out of, or in the course of work.

01

A detailed resume is required for the application to be considered. Have you submitted your resume with the online application?

• Yes
• No

02

How many years of experience do you have working as a supervisor?

• None
• Less than 1 year
• 1 to 5 years
• 5 years or more

03

How many years of experience do you have working with records management?

• None
• Less than 1 year
• 1 to 5 years
• 5 years or more

04

Do you have experience working with and communicating with Judges, Courts, and Legal staff? If so, how many years of experience?

• None
• Less than 1 year
• 1 to 5 years
• 5 years or more

Required Question

Employer Travis County

Address 700 Lavaca Street

Austin, Texas, 78701

Website https://www.traviscountytx.gov/human-resources/jobs