Cost Clerk 1/2 Time @ PCS Transportation

Pitt County Schools Transportation Department

Position Title: Cost Clerk 1

Pay Grade: 61

Reports To: Business Manager

Supervises: No One

Required Skills & Abilities: Computer skills with a focus in Microsoft Excel/Google Sheets; Organizational Skills; Ability to multitask; Preferred experience with BSIP

Education & Training: Preferred associate degree or higher in business administration/computer science/ or other similar major; Preferred 5 years experience in School Bus Transportation

Term of Employment: 12 months

Responsibilities:

• Data Entry for the following:

• All TD''18''s regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only

• Process Nonmechanical Hour forms

• Fluid Matrix and invoices

• Fuel Sheets from both fuel truck drivers and from the outside pumps

• Fuel invoices and EKOS

• 30 Day Inspections

• Enter new bus and service paperwork

• Filing and maintaining the following files:

• All TD''18''s regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only

• 30 Day Inspections

• Fuel Sheets from both fuel truck drivers and from the outside pumps

• Pre-Trip Inspection Forms

• Produce Business System Information Portal (BSIP) reports:

• Monitor Open Work Order

• Report and close out overdue work orders.

• Non Mechanical Time Report

• Other reports as needed

• Process oil samples and research results.

• Report odometer issues to Business Manager for corrective action with mechanics and NCDPI

• Greet and assist visitors to the Transportation Department.

• Answer a multi line phone, deliver messages, place calls.

• Answer radio/cell phone communication systems and take appropriate action.

• Operate office machinery.

• Assist with Parts and Inventory as need/directed

• Assist with physical fueling

• Performs any other related as assigned by the Transportation Director.