COURT PROGRAM ASSISTANT - FYJP

COURT PROGRAM ASSISTANT - FYJP

Salary

$64,512.00 - $84,528.00 Annually

Location

Thurston County - Olympia, WA

Job Type

Exempt

Remote Employment

Flexible/Hybrid

Job Number

2026-80

Department

Administrative Office of the Courts

Opening Date

08/31/2026

Closing Date

9/10/2026 11:59 PM Pacific

• Description
• Benefits

Description

Join a Team Making a Real Difference for Children, Youth, and Families.

Join a passionate team making a real impact for children, youth, and families across Washington. The Administrative Office of the Courts (AOC) is looking for a detail-oriented, tech-savvy Court Program Assistant to support our Family & Youth Justice Programs (FYJP). If you're someone who loves helping others succeed, enjoys keeping busy teams organized, and wants your work to contribute to meaningful change, this role is a great fit.

In this position, you'll be an essential partner in keeping our programs running smoothly. Your skills in Microsoft 365, SharePoint, and administrative coordination will help drive projects forward, support staff, and strengthen efforts that promote equity, dignity, and hope in courts serving families statewide.

If you find joy in creating order, supporting a collaborative mission-driven team, and producing accurate, polished work that makes a difference, we'd love to meet you. This is a place where your strengths matter and where you'll have room to learn, grow, and help shape positive outcomes for communities across the state.

Washington Courts Employment Opportunity

Administrative Office of the Courts

COURT PROGRAM ASSISTANT

Administrative Services Division

Our Mission: Advance the efficient and effective operation of the Washington Judicial System.

The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity, inclusion, accountability, and teamwork. It is committed to both employee growth and work-life balance.

Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

POSITION DETAILS

Job #: 2026-80

Status: Regular, Full-Time

Location: Olympia, Washington

Salary: Range 56: $64,512 - $84,528 per year (DOQ).

Opens: August 31, 2026

Closes: September 10, 2026. Candidates are encouraged to apply early. AOC reserves the right to close the recruitment at any time but no sooner than seven days after posting.

WASHINGTON STATE RESIDENCY AND TELEWORK INFORMATION

AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to an interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager for this recruitment.

This position requires you to be in the office at least two (2) days per week.

Duties

Some of the duties you will perform are:

• Maintain recurring administrative processes that keep FYJP operations functioning smoothly.
• Provide high-quality logistical support for meetings, workgroups, and other team activities, including scheduling, preparing materials, note-taking, and tracking follow-up.
• Create, organize, and maintain SharePoint sites, document libraries, lists, pages, and file structures that support team workflows.
• Use Microsoft 365 tools extensively-particularly advanced Excel, Teams, and Word-to produce polished, accurate, and reliable work products.
• Support staff with drafting, formatting, and organizing documents and presentations.
• Maintain internal resources and program information on SharePoint and AOC web platforms.
• Manage inboxes, monitor requests, and ensure timely communication and routing of information.
• Apply sound judgment in handling information, responding to questions, and identifying when issues should be escalated.
• Participate in continuous improvement by helping identify workflow challenges and proposing practical, constructive ideas.
• Perform other administrative duties as assigned

CORE COMPETENCIES

Microsoft 365 & SharePoint

We are seeking a candidate with strong, demonstrated experience using Microsoft 365 and SharePoint in a professional environment. The ideal candidate:

• Actively uses Outlook, Teams, Word, PowerPoint, and advanced Excel features with confidence.
• Has hands-on experience managing SharePoint sites, libraries, lists, permissions, and shared resources.
• Quickly learns new tools and features and enjoys figuring out how to use technology to support better workflows.
• Can help others navigate shared workspaces, file structures, and collaboration tools

Organization & Follow-Through

Keeps multiple responsibilities organized, manages deadlines reliably, and communicates proactively when delays or conflicts arise.

Accuracy & Attention to Detail

Produces careful, precise work. Notices missing, unclear, or inconsistent information and takes action to verify and correct it.

Judgment & Problem Solving

Uses available guidance and information to resolve routine issues and recognizes when questions require clarification, expertise, or a decision from others.

Communication & Teamwork

Communicates clearly, respectfully, and with enough context to support shared understanding. Supports team members without automatically assuming ownership of their work.

Improvement & Growth

Identifies opportunities to streamline processes and engages constructively in improvements. Shows readiness to learn, build new skills, and take on greater responsibility over time.

Qualifications

• Associate of Arts degree in business or a related field

AND

• Four years of administrative program support experience.

Relevant experience may substitute for the required education.

THE IDEAL APPLICANT WILL ALSO HAVE SOME OR ALL OF THE FOLLOWING EXPERIENCE, EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES

• Strong proficiency with Microsoft 365 and SharePoint.
• Experience supporting busy teams in government, courts, or nonprofit environments.
• Ability to manage workflows and track deadlines across multiple projects.
• Clear, professional communication skills and comfort working with diverse partners.
• Commitment to equity, inclusion, and improving family-serving systems.
• Interest in developing deeper knowledge of FYJP operations, AOC processes, and Washington's court system.

Supplemental Information

If you have gotten this far and are thinking you do not qualify, consider again. Studies have shown that women, people of color, and people with disabilities are less likely to apply to jobs unless they meet every single qualification. At the Administrative Office of the Courts, we are dedicated to building a diverse and authentic workplace centered in belonging. If you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may just be the candidate needed for this or other roles.

IMPORTANT: To be considered for this position, you MUST include the following:

• Completed online application;
• Current Resume;
• Letter of Interest describing how you meet the specific qualifications for the position.

For more information about the position, to review the job description, application submission requirements, supplemental questions, inquire about benefits, or to apply for the position CLICK HERE TO APPLY!

IMPORTANT INFORMATION

• The workweek may fluctuate depending on workload or agency needs.
• Overnight travel may be required based on business needs.
• This position may be overtime eligible.

The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office, at (360) 705-5337, or fax (360) 586-4409, or via email to Recruitment@courts.wa.gov.

The Washington State Administrative Office of the Courts does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.

SPECIAL NOTE: Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the job.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov