Job Details:
Job Title: PR Sample Coordinator
Location: San Francisco, CA
Duration: 6+ months
Type: Full-Time, Contract
Description:
A major apparel retailer is looking for a PR Sample Coordinator to manage all sample requests and inventory for the Public Relations team. In this role, you will process incoming sample requests through the warehouse order system, track orders, and keep requesters updated on availability and tracking information. You will prioritize requests based on urgency, facilitate store pulls for urgent deadlines, and coordinate cross-functional sample borrowing when needed. You will also order long-lead seeding samples, manage packaging and send-out processes, maintain organized sample closets, and update inventory grids. Additionally, you will support administrative tasks including communication with internal/external contacts, creating seeding lists (VIPs, influencers, media), troubleshooting shipping issues, and managing messenger activity. You will also complete photo requests using the internal photo sharing platform and attend team meetings and seasonal kick-offs.
Top 5-7 Skills:
Sample management and inventory coordination
Order processing and tracking (warehouse/internal systems)
Cross-functional collaboration (internal teams, external vendors)
Communication with internal/external contacts (including editors, influencers, VIPs)
Seeding list creation and management
Shipping logistics and troubleshooting
Organizational skills and attention to detail
Requirements for the role:
Experience processing sample requests and managing inventory
Ability to prioritize multiple incoming sample requests based on urgency
Experience coordinating store pulls for urgent deadlines
Experience ordering products through internal sample systems
Ability to manage packaging and send-out processes (pulling, packaging, sending out, list management)
Strong organizational skills with ability to maintain organized sample closets and inventory grids
Professional written and verbal communication skills
Experience managing shipping logistics and troubleshooting issues
Ability to attend team meetings, seeding meetings, and seasonal product kick-offs
Education and Experience:
Bachelor's degree in Public Relations, Communications, Fashion Merchandising, Marketing, or a related field (preferred)
1 3 years of experience in sample coordination, PR coordination, or related role (preferred)
Or equivalent combination of education, experience, and training
Preferred Qualifications (Nice to Have):
Experience in fashion/apparel PR or sample coordination
Experience working with influencers, VIPs, and media contacts
Familiarity with internal photo sharing platforms
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.