CST 3 Legal Services

SUMMARY: Under the general supervision of the Manager – Legal Services, performs a wide variety of administrative support and specialized clerical work for the Legal Services Unit. Maintains confidentiality and must be able to multi-task, determine priority of assignments and handle a high volume of work. Must have ability to communicate in an effective and appropriate manner and to establish good rapport with others. Performs related work as required. Has no supervisory responsibility.

HOURLY RANGE:

• $20.2692 - $28.5207 per hour

GENEROUS BENEFITS PACKAGE AND EMPLOYEE PERKS:

• To view our benefits package and employee perks, please click HERE. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide daily administrative support for the agency’s Legal Services Unit as directed by the Manager.
• Sort, process and distribute incoming mail accurately and
• Maintain and process Probate email for processing and distribution on incoming inquiries and documents.
• Assist in the timely processing of court orders by pulling and/or requesting minute orders and other court documents, saving/filing and sending these documents to assigned staff with instructions as appropriate.
• Enter data using Word and Excel programs and other network applications. Input data on Probate calendar and case logs as directed.
• Assist in the timely filing of conservatorship reports to various courts by preparing cover sheets, proof of service documents, and fax cover sheets.
• Complete service by mailing, faxing, emailing and/or uploading documents to required parties.
• File court documents with the Clerk’s Office of the San Bernardino County and Riverside County courts and other counties, as needed.
• File court documents and prepare proofs of service of pleadings and other documents in civil litigation, as needed or as assigned.
• Assist and/or interact with staff of Appeals and Resolutions, Forensic Services and Master Trust of California, as needed or as
• Copy, scan, file and distribute conservatorship petitions and related documents within IRC, as needed or as assigned. Scan material as directed and catalog appropriately for accurate retrieval. Keep filing current.
• Process Letters and Orders of Conservatorship by uploading them from the court portals, saving/filing and sending these documents to assigned staff with instructions as appropriate.
• Create new case files in paper and/or electronic format as directed. Assemble case files.
• Input data for unit case log and software. Prepare necessary reports as
• Keep the Manager-Legal Services and unit staff informed of pending work, work in progress and problems encountered.
• Ability to handle a hybrid work environment consisting of working in the office and remotely at home while maintaining work productivity and efficiency; communicate via telephone calls, video conference calls, emails and chat rooms.
• Handle change well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments.
• Establish and maintain effective working relationships with
• Work cooperatively and effectively with Perform as a member of a team, answering questions, sharing expertise and generally contributing to the harmony of the team.
• Assure that consumer rights and dignity are maintained in the provision of  services.
• Use office equipment appropriately and report any need for repairs. Keep work areas at home and in the office neat, orderly and free from hazards.
• Utilize IRC’s IT systems as assigned, maintaining security and following IRC protocols, procedures, rules and requirements.
• Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.
• Prevention Plan and Workplace Violence Prevention Plan.
• Comply with Agency’s Personnel policies and
• Maintain good attendance and punctuality.
• Good verbal and written communication skills.
• Perform different or additional work as needed or assigned.

MINIMUM POSITION REQUIREMENTS:

• High school diploma or equivalent. 
• Thirty-six (36) months of office clerical work.
• Knowledge of general office practices and procedures, filing and business correspondence.
• General knowledge and use of Microsoft Office applications and Adobe Professional.
• Ability to spell and punctuate correctly and do basic math.
• Ability to type accurately.
• Ability to perform clerical work involving independent judgment, accuracy and speed.
• Ability to follow oral and written directions.
• Ability to learn and follow complex office and legal procedures and policies.
• Full use of an automobile, possession of a valid California driver’s license and automobile liability insurance for the minimum amount prescribed by law.
• Must have and maintain a safe driving record.

We are proud to be an EEO employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.