Customer Care Specialist, Accommodations

Position Title: Customer Care Specialist, Accommodations
Location: Remote
Duration: Sep 15 Dec 24, 2026

About the Opportunity: The Operations Division is focused on leading the organization s transformation to support delivery of digital assessments. The division aims to provide strong customer engagement and world-class digital assessment delivery experience that supports millions of students and thousands of schools and test centers annually. The 55-person Customer Engagement department is a combination of teams that supports our key constituents: students, parents, educators, and our state partners that represent approximately 2 million contacts per year. This integrated team serves as the organization s front line and represents the voice of the customer, partnering across the organization to help improve the overall customer experience.

Profile: will handle the advanced cases (and other tasks associated with the new digital testing roll out), but they need 3 specialists that have solid customer service experience and stellar DATA ENTRY and WRITTEN communication skills. This role may handle phones, but the gap is data entry and handling email correspondence. It is CRUCIAL the data being entered is accurate, so we will be looking for past performance/roles requiring this skill. The selected candidates will enter into CB databases, but one is salesforce so this and smartsheets experience needed.


Must Have:

• Accurate and efficient data entry
• Accustomed to a fast-paced environment
• Attention to Detail
• Customer Service
• MS office
• salesforce
• Smartsheets
• Solid written communication skills

Responsibilities:
Provide Customer Service (50%)

• Become well-versed in SSD policy and processes that impact accommodated students, parents, and educators and the operational procedures necessary to resolve customer escalations.
• Establish a strong relationship with SSD Program and SSD Experience.
• Communicate complex SSD Program policies effectively, via email response as well as in written case status format.
• Work within aggressive timelines and with extremely sensitive conversations regarding accommodations for students with disabilities.
• Apply strong decision-making skills on and strong judgment about how to address complex requests and to de-escalate difficult customer interactions.
• Handle high volume caseloads while ensuring that cases are accurately researched and closed out within established timelines.
• Learn multiple customer service and operational system applications required to manage escalated SSD customer service cases.
• Take a hands-on approach to determine root cause analysis of escalations.
• Provide support of other work across the organization as needed to support shared goals.

Execute SSD Operational Processes & Recommend Process Improvements (35%)

• Manage cases and execute SSD pre-administration processes that meet service level agreements.
• Provide status on customer inquiries and trends within escalation categories
• Identify opportunities to improve customer relationships through optimized systems, training, and feedback mechanisms
• Sustain continuous dialogue with colleagues in SSD Customer Care, SSD program and SSD product owner to identify issues and execute process improvements, quality checkpoints to ensure the highest quality service in supporting these processes.
• Provide input to the voice of the customer initiative helping to drive continuous improvement and improved customer experience.
• Execute selected SSD post-administration processes.

Complete Special Projects (15%)

• Manage other self-assigned projects that arise through digital transformation and organizational method changes

Required Skills:

• 3-5 years experience leading and navigating complex customer issues and resolving those cases
• 3-5 years experience providing high quality support while managing assigned cases within service level agreements
• Strong organizational and prioritization skills and the proven ability to move forward within multiple projects in concert, as a leader, independently, and as a member of the team
• Familiarity with accommodations and/or disabilities a plus
• Adept problem-solving skills, including using data to inform decisions and actions
• A proven ability to not only build and manage customer relationships but also to build strong relationships across internal teams that may have conflicting priorities
• The ability to collaborate and provide guidance to teammates on complex cases
• The ability to navigate a rapidly evolving landscape
• Knowledge of Microsoft Office tools: Word, Excel, PowerPoint.

EEO:
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.