Customer Care Specialist

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Job Type

Full-time

Description

The Customer Care Specialist supports customer-reported product, warranty, and service cases by ensuring timely intake, accurate documentation, appropriate routing, and consistent administrative follow-up. The Specialist gathers required customer and equipment information, maintains case records, coordinates routine communications, and supports Customer Care Leads and Technical Support Engineers across one or more product lines. This role supports case progression but does not hold end-to-end case ownership or accountability for resolution and closure.

Key Responsibilities

Customer Intake & Acknowledgment

Receive customer requests through designated channels, acknowledge receipt, establish initial expectations, and create the case in the approved case-management system.

Case Documentation & Data Validation

Capture and validate customer contacts, site details, equipment information, serial numbers, order data, reported symptoms, operating conditions, photographs, and supporting documents.

Initial Classification & Routing

Apply established product-line, issue-type, severity, and routing criteria. Promptly escalate defined safety, unit-down, and critical indicators and route the case to the assigned Customer Care Lead and appropriate technical resource.

Warranty Information Gathering

Collect product history, shipment records, contract information, and supporting documentation needed by the Customer Care Lead to evaluate warranty entitlement.

Communication & Administrative Coordination

Provide standard acknowledgments and routine updates as directed by the Customer Care Lead. Coordinate meetings, requested information, reports, and other administrative activities.

Action Tracking & Follow-Up

Track open actions, information requests, customer responses, technical calls, field activity, and case milestones. Follow up with responsible parties without assuming ownership of the resolution decision.

Case Record Quality & Closure Support

Maintain complete and accurate records and assemble required correspondence, technical documentation, field reports, customer confirmation, and closure information for review by the Customer Care Lead.

Shared Product-Line Support

Support one or more product-line teams and coordinate activities across assigned Customer Care Leads and Technical Support Engineers as capacity and workload require.

Requirements

Qualifications

Education

4 year degree

Experience

Two or more years of experience in customer service, service coordination, warranty administration, order management, technical support administration, or a related function. Industrial equipment, electrical equipment, manufacturing, or field-service experience is preferred.

Technical Aptitude

Ability to learn power-distribution equipment terminology and product identification, gather technical information accurately, and recognize defined escalation indicators without independently diagnosing complex failures.

Systems & Tools

Experience with CRM, ERP, case-management, or service-management platforms. Salesforce Service Cloud experience is preferred. Proficiency with Microsoft Outlook, Teams, Excel, and related applications.

Core Capabilities

Professional customer communication, organization, follow-through, attention to detail, process discipline, and the ability to support multiple concurrent cases and product-line teams.