Customer Service Representative III - US

Customer Service Representative III
Salinas, CA
3 Months
Shift Hours: M-F 8am to 5pm

Job Summary: The Customer Service Coordinator represents Client to the customer and acts as a critical liaison between the customer, sales, and operations teams. The Customer Service Coordinator is the first point of contact with our customer and sets the tone for their Client experience. The Customer Service Coordinator maintains an ongoing relationship with multiple customers and sales teams across one or multiple plants, utilizing a diverse knowledge of products, production planning, logistics, and inventory management. Work under limited supervision on routine work.

Major Job Responsibilities:

Business Excellence

• Create and validate new item specifications/projects.
• Manage complex accounts/items through processing incoming orders, and/or inquiries, by scheduling demand on machines, and managing orders to ensure customer's delivery requirements are met.
• Proactively track order activity, inventory levels, and alert appropriate staff/customers of any potential issues
• Handle outside purchases for services and materials required for the manufacturing of customer projects.
• Produce reports and share data with customers.
• Generate customer issues and support the Quality Manager to obtain information, research, and troubleshoot quality issues.

People and Culture

• Empowered to develop yourself through a culture of training to give you the tools to accomplish your best work and satisfy the customer and business partners.
• Collaborate and partner with appropriate business owners to ensure customer experience is delivered.

• • Provide guidance and training to junior level employees.
  • Serve as a connection between customers, sales team, credit analyst, and collections to ensure responsiveness and customer satisfaction.
  • Pre-Pricing Specialist to build customer specifications/projects and review with production team to ensure efficient production.
  • Planning, production, and shipping teams to review schedules and backlogs to ensure on time delivery.
  • Quality Manager to resolve routine customer quality issues.
  • Plant Leadership to align with company goals and initiatives.

Critical Skills / Capabilities:

• Attention to Detail: Follow established processes and procedures to ensure accuracy of work (Do it right the first time)
• Customer-Oriented: Ability to operate with customers' best interests in mind; Demonstrates importance for satisfying external and/or internal customers; Efficiently communicates with customers to ensure alignment and satisfaction.
• Communication: Proactive, prompt, and respectful correspondences; essential listening skills with ability to accurately problem solve
• Collaboration: Works effectively with others to complete a task or achieve a common objective; ability to cooperate in team relationships to foster enthusiasm and maintain mutual trust, candor, and respect for others
• Problem-Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations; demonstrates problem solving skills by using a logical, systematic, or sequential approach; suggest alternative products or services to meet customer needs when appropriate. Problems may not be routine and may require exercising judgement and identifying less obvious solutions.
• Growth and Results Oriented: Demonstrates an interest, willingness, and drive to learn new things; seeks to understand concepts, processes, and ideas within area of functional expertise; naturally inquisitive; sets meaningful goals for personal work productivity.
• Organizational Skills: Planning, monitoring, and prioritizing tasks to ensure achievement of desired results; establishes a systematic course of action to accomplish objectives through multi-tasking and ability to forward-think.
• Time Management: Ability to structure time to meet customer demands; demonstrate flexibility to balance your schedule, tasks, and responsibilities to complete things on time.

Other Qualifications:

To perform the duties of the job, this role requires:

• Frequently using fingers to type with two hands.
• The spoken exchange of ideas to be performed loudly 50-75% of the time.
• The spoken exchange of ideas to be performed quickly 50-75% of the time.
• The safe and accurate preparation and analyzing of data and figures, monitoring of a computer terminal, or inspection of small defects or parts.
• The ability to quickly interpret and process large quantities of information verbally and through written communications.

Work Environment:

• Constantly works indoors, in an environment that is climate controlled.
• The role is frequently sedentary, which entails sitting or being stationary.
• Noisy work environment; maintain strict adherence to safety rules and regulations.