Customer Service Specialist (3 Positions)

Job Summary

Under the direct supervision of the Director of IT Support Services, the Customer Service Specialist position serves as the first point of contact for students, faculty, staff, and prospective students experiencing login, navigational, or basic processing issues with enterprise systems. The incumbent delivers frontline technical and customer service support by resolving routine issues and escalating more complex problems to appropriate technical or functional staff.

This role supports campus-wide IT operations by coordinating service desk activities, responding to inquiries via phone, email, and in-person, and ensuring timely and accurate logging and routing of service tickets. The position may be assigned to IT-managed support locations throughout the campus, including various SJSU housing buildings.

Weekend and after-hours support are required in accordance with the service desk’s operational schedule.

 Key Responsibilities

• Assist Senior Staff in providing login assistance and general technical support to SJSU students, faculty, and staff.
• Monitor and respond to incoming service requests; troubleshoot and resolve basic technical and customer service issues related to enterprise systems.
• Analyze inquiries and route them to appropriate technical or functional teams for efficient resolution.
• Provide general directory assistance, route calls, and offer in-person customer support as needed.
• Support users in accessing university systems and resolving minor processing or data access issues.
• Log, track, and categorize service tickets using the university’s ticketing system; follow up on outstanding or overdue tickets to ensure timely closure.
• Collaborate with the Service Desk team to ensure efficient triage, escalation, and resolution of service desk requests.
• Assist with scheduling training rooms and responding to general inquiries about IT services and availability.
• Identify recurring issues and work with Senior Staff to enhance documentation and support resources.
• Provide support in SJSU housing locations, including gaming rooms and computer labs—support includes managing check-ins/check-outs and troubleshooting basic hardware and software issues.
• Assist with WEPA print services by supporting university-wide printers, resolving basic printing issues, and managing inventory and distribution of WEPA printer supplies across campus.

Knowledge, Skills & Abilities

• General knowledge of information technology systems, applications, and networks
• General knowledge of hardware and software troubleshooting, as well as standard technology support practices
• Ability to troubleshoot basic help desk inquiries
• Strong written and verbal communication skills, with proper grammar and clarity
• Organizational and time management skills, with the ability to plan, prioritize, and manage workload effectively
• Analytical skills to gather information, assess issues, and resolve technical problems
• Demonstrated communication and interpersonal skills to collaborate with students, faculty, and staff; gather relevant information; explain technical concepts to diverse audiences; and document issues and resolutions
• Ability to establish and maintain effective and cooperative working relationships
• Ability to maintain confidentiality and appropriately handle sensitive information
• Ability to work both independently and collaboratively, while building relationships with diverse stakeholders
• Ability to communicate with constituents in a professional and respectful manner
• Proficiency in using computers to respond to and resolve IT-related inquiries and issues
• Basic knowledge of software applications, including word processing, spreadsheets, and database systems
• Flexibility to work weekends and non-standard hours, as needed

Required Qualifications

• Equivalent to a bachelor’s degree in a related field. Relevant education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Preferred Qualifications

• Experience providing technical support and customer service support; Experience in a University or college environment

Compensation

Classification: Technology Support Specialist I
CSU Salary Range: $4,595/month - $6,694/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: October 28, 2026 through November 10, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

People and Culture

jobs@sjsu.edu

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to 

jobs@sjsu.edu

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at 

clerycompliance@sjsu.edu

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at 

uhs-frontdesk@sjsu.edu

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.