Data Coordinator II

Data Coordinator II
Location: Pleasanton, CA 94588 (Onsite)
Pay Rate: $26.00–$32.00/hour
Contracts: 6+months with possibility for extension or conversion!
Benefits: Weekly pay, Medical, Dental, and Vision benefits!

Job Overview

We are seeking a detail-oriented and organized Data Coordinator II to support database management, documentation processing, and vendor coordination within a laboratory environment. This position plays an important role in maintaining accurate equipment calibration and maintenance records, coordinating service schedules, and ensuring proper documentation of laboratory instruments and equipment. The ideal candidate has experience in data management, document control, administrative coordination, or laboratory operations, with strong organizational skills and the ability to work effectively with internal teams and external vendors.

Job Responsibilities

• Maintain and update electronic and physical records related to laboratory equipment calibration, maintenance, and qualification.
• Process, review, and verify calibration and qualification documentation to ensure accuracy and completeness.
• Perform data entry and maintain equipment information in asset management databases and systems.
• Generate routine calibration recall reports, maintenance reports, and equipment status updates.
• Coordinate equipment calibration and qualification schedules between external vendors and internal laboratory teams.
• Monitor equipment calibration deadlines and communicate service requirements, recalls, and status updates to relevant stakeholders.
• Initiate quality investigation documentation for equipment identified as outside established calibration tolerances.
• Coordinate shipping, receiving, and tracking of laboratory instruments and equipment sent to external vendors for calibration services.
• Track purchase orders, service costs, and other operational metrics.
• Manage equipment registration and tracking across various asset management systems.
• Coordinate vendor access and provide escort into designated laboratory areas.
• Assist with internal and external audits by organizing and providing relevant records and documentation.
• Support data integration initiatives, operational projects, and other assigned activities.

Qualifications

• Bachelor's degree or equivalent experience in Business Administration, Information Management, Life Sciences, or a related field preferred.
• Previous experience in data coordination, database management, document control, records management, or administrative support.
• Experience with data entry, documentation processing, and maintaining accurate electronic and physical records.
• Familiarity with database applications, asset management systems, or ERP platforms.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience with SAP, Blue Mountain Regulatory Asset Manager (RAM), or similar systems is an advantage.
• Strong attention to detail and ability to identify discrepancies in records and documentation.
• Excellent organizational, communication, and coordination skills.
• Ability to manage multiple priorities, meet deadlines, and work collaboratively with internal teams and external vendors.
• Previous experience in a laboratory, biotechnology, pharmaceutical, or regulated environment is a plus.
• Knowledge of equipment calibration, maintenance tracking, and qualification documentation is preferred.

At Tailored Management, we help people get jobs and take pride in their work, so we better take pride in ours too. Not every company has the opportunity to meaningfully and directly impact individuals in a way that makes their lives tangibly better. To better support our employees, we offer a wide variety of benefit options to support you. We offer:

• Medical Coverage – HDHP, PPO, and Surest plan options
• Minimum Essential Coverage (MEC)
• Dental Insurance
• Vision Insurance
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Life & AD&D Insurance
• Critical Illness Insurance
• Accident Insurance
• Employee Assistance Program (EAP)

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