Data Entry and Word Processing

Job Title: Data Entry and Word Processing

Location: Albany, NY

Type: Full-Time / New York State Agency

Position Summary

Penda Aiken Inc. is a staffing firm located in Brooklyn, New York. Our client is a New York State Agency and is seeking a detail-oriented professional to join their operational team in Albany, NY as a Mail Room & Data Entry Specialist. In this role, you will manage the daily processing, sorting, and distribution of incoming correspondence, maintain corporate records, and perform accurate data entry into state systems.

This is a fast-paced role requiring high reliability, punctuality, and the ability to maintain meticulous organization while meeting strict daily processing deadlines.

Primary Responsibilities

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  Mail Processing & Sorting: Open, sort, and distribute all incoming mail to the appropriate units throughout the office; check in opened mail three times daily and maintain an exact daily count of all mail received.
  
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  Routing & Storage: Place processed mail into designated distribution bins for routing to assigned units, maintaining an organized and efficient area to ensure timely delivery.
  
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  Document Retrieval & Research: Assist staff with document retrieval requests. Search corporate databases following strict search guidelines for customer and service company submissions, producing printouts for exact or similar records.
  
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  Data Entry & Review: Perform data entry of various documents into the Cenuity system while thoroughly reviewing associated documentation for accuracy and acceptability.
  

Minimum Qualifications

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  Education: High School Diploma or equivalent required.
  
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  Experience: Prior experience in mailroom operations, administrative support, or corporate data entry.
  
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  Technical Skills: Proficiency with corporate databases, database search protocols, and standard data entry software (Cenuity system experience preferred).
  
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  Core Competencies: Exceptional attention to detail, strong organizational skills, high reliability, and effective written and verbal communication.