We are seeking a detail-oriented, organized, and dependable Freight Bill Audit & Data Entry Clerk to join our team. This is a full-time, in-office position responsible for reviewing, auditing, and processing freight invoices to ensure billing accuracy, proper documentation, and timely handling of customer and carrier billing records.
\n
The ideal candidate will have strong data entry skills, excellent attention to detail, basic math ability, and the ability to work accurately in a fast-paced office environment. This position requires someone who is comfortable working with invoices, shipment documents, carrier websites, internal databases, and routine daily deadlines.
\n
Key Responsibilities
\n
- \n
- Open, sort, and organize daily incoming mail.
- \n
- Review and audit freight bills and carrier invoices for accuracy.
- \n
- Verify shipment rates, fuel surcharges, accessorial charges, and contract pricing.
- \n
- Enter invoice, shipment, and audit data into internal systems accurately and timely.
- \n
- Match freight invoices to shipment documentation, bills of lading, and proofs of delivery.
- \n
- Identify billing discrepancies and assist with resolving issues involving carriers, customers, and internal departments.
- \n
- Navigate carrier websites to retrieve documents, verify shipment information, and gather backup documentation.
- \n
- Ensure billing records comply with customer contracts, company policies, and carrier agreements.
- \n
- Run weekly audit reports and send them to customers.
- \n
- Communicate professionally with carriers, vendors, customers, and coworkers.
- \n
- Answer incoming phone calls and direct calls or assist as needed.
- \n
- Meet daily productivity, accuracy, and deadline expectations.
- \n
- Maintain organized records and support other administrative tasks as needed.
- \n
\n
Required Skills & Qualifications
\n
- \n
- High school diploma or equivalent.
- \n
- Strong data entry skills with a high degree of accuracy.
- \n
- Good typing speed and comfort working on a computer throughout the day.
- \n
- Strong attention to detail, especially when reviewing numbers, invoices, and shipment documents.
- \n
- Basic math skills.
- \n
- Good written and verbal communication skills.
- \n
- Ability to manage time effectively and stay organized.
- \n
- Ability to work independently while also supporting a team environment.
- \n
- Proficiency with Microsoft Office, including Outlook and Word.
- \n
- Comfortable learning and working within database systems.
- \n
- Self-motivated, reliable, and able to follow established processes.
- \n
\n
Preferred Qualifications
\n
- \n
- Previous data entry, freight billing, accounting support, or administrative office experience.
- \n
- Experience reviewing invoices, matching documents, or working with customer billing records.
- \n
- Familiarity with Microsoft Access, Excel, or other database management systems.
- \n
- Transportation, logistics, freight, or carrier invoice experience is helpful but not required.
- \n
\n
Work Environment
\n
- \n
- Full-time position.
- \n
- In-office daily, Monday – Friday, 8:30 AM to 5:00 PM
- \n
- Office-based role involving frequent computer work, document review, data entry, email communication, and phone calls.
- \n
\n
This position is best suited for someone who enjoys detailed, process-driven office work and takes pride in accuracy, organization, and completing tasks correctly.
\n
Benefits:
\n
- \n
- 401(k)
- \n
- 401(k) matching
- \n
- Dental insurance
- \n
- Flexible spending account
- \n
- Health insurance
- \n
- Life insurance
- \n
- Paid time off
- \n
- Parental leave
- \n
- Professional development assistance
- \n
- Retirement plan
- \n
- Tuition reimbursement
- \n
- Vision insurance
- \n
\n
Education:
\n
- \n
- High school or equivalent (Preferred)
- \n
\n
Language:
\n
\n
Ability to Commute:
\n
- \n
- Lynn, MA 01902 (Required)
- \n
\n
Work Location: In person