Data Entry Specialist

Job Title: Data Entry Specialist

Monthly Pay: $4,441 - $6,239 USD per month

Summary:

This role enters and checks business information in spreadsheets and databases. Accurate entries help internal teams use consistent information for everyday decisions and routine reporting. The position sits within the administrative operations team and works under a data entry team lead. It works with request owners, administrative colleagues, and quality reviewers to resolve missing or conflicting details. This is a fully remote, desk-based position offering work from home in Colorado, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review incoming requests from the shared work queue and email inbox, identifying the requested updates, source information, priority, and expected completion order.
• Check submitted information for missing fields, duplicate entries, inconsistent dates, and unclear values before entering changes into the designated spreadsheet or database.
• Enter text and numeric information using a spreadsheets and data entry tool such as Microsoft Excel, following established column formats and field instructions.
• Update approved entries in a database application such as Microsoft Access, matching each change to the correct existing entry and source reference.
• Compare completed entries against supplied information, checking spelling, decimal placement, reference codes, and required fields before marking the work ready for review.
• Ask request owners to clarify incomplete or conflicting details, record the question, and hold uncertain changes rather than guessing or substituting information.
• Follow up on unanswered questions through the shared queue and escalate unresolved discrepancies or access problems to the data entry team lead.
• Maintain clear task notes showing completed changes, outstanding questions, source references, and the next action needed so colleagues can continue the work.
• Apply corrections identified by quality reviewers, recheck affected entries, and flag recurring input errors to the team lead for clearer instructions.
• Close completed requests and provide status updates; quality is judged by accuracy, turnaround, complete notes, and timely follow-up on outstanding items.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of data entry or related administrative experience preferred, including entering numeric and text information into shared business systems.
• Familiarity with spreadsheet columns, cell formats, sorting, filtering, and basic checks that help identify missing values and duplicate entries.
• Understanding of database tables, required fields, and matching reference codes when locating and updating existing entries without changing unrelated information.
• Accurate alphanumeric entry, touch typing, and numeric keypad skills, with a consistent habit of comparing finished work against the supplied source.
• Clear written communication for requesting clarification, explaining discrepancies, and leaving concise task notes that other team members can understand.
• Ability to follow established instructions, protect internal information, and raise questions when a requested change falls outside the assigned task.
• A reliable computer, high-speed internet, and quiet private workspace, plus availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Perks & Benefits:

• Fully remote work from home in Colorado, with desk-based tasks and collaboration through shared digital systems.
• Structured onboarding and training on the spreadsheet and database systems described above, including entry standards, review steps, and handling unclear requests.
• Regular check-ins with the team lead to review questions, discuss feedback, and confirm task priorities.
• Opportunities to build spreadsheet proficiency, database familiarity, accurate keyboard entry, and practical habits for checking business information.
• Benefits include health coverage, paid leave, maternity leave, bonus opportunities, and stipends.