This is a safety sensitive position.
Qualifications:
Bachelor's degree in data management, public health, social science, behavioral health, statistics, information systems, or a related field. Experience with electronic health records, data entry, quality assurance, confidential health information, and grant or behavioral-health reporting is preferred. Proficiency with databases, spreadsheets, and preparation of accurate performance reports is required.
Job Responsiblities:
Coordination of the Grants Process
- Educates program personnel about grant applications process
- Coordinates the grant tracking process with operating team
- Compiles, edits and submits data and information by identified deadlines
- Monitors compliance with grant contracts
- Develops and maintains relationship with grant funding sources
- Establishes an application reminder system for grants that recur annually
- Track Core Recovery Domains: Document and measure specific client outcomes, including mental health status, substance use history, employment status, housing stability, criminal justice involvement, social connectedness, and perception of care.
- System Data Entry: Input accurate client data into specialized electronic health records and state reporting databases in compliance with federal data standards.
- Chart Data Extraction: Audit existing client records to extract behavioral health history, clinical diagnoses, insurance type, acute services utilized, and 90-day justice system metrics.
- Grant & Service Logging: Record specific services received through federal or state grant programs.
- Generate unique Client IDs and Site IDs, monitor compliance timelines, and submit data into SAMHSA SPARS via manual entry or batch file uploads.
- Coordinate administration and tracking of required SPARS, SPURT, and project-specific data.
- Enter required data into SPARS, Avatar, and approved project databases within established timelines.
- Monitor completion of intake, reassessment, annual follow-up, and administrative closeout data.
- Conduct routine data-quality checks for completeness, accuracy, timeliness, duplication, and missing information.
- Maintain secure, HIPAA-compliant files and protect participant confidentiality.
- Reconcile data across Avatar, SPARS, screening records, referral logs, and project tracking systems
- Prepare routine reports on screening, referrals, enrollment, services, outcomes, family feedback, training, and progress toward objectives.
- Provide de-identified datasets to the Evaluation Team according to approved procedures.
- Assist project staff with data-collection procedures, documentation requirements, and correction of data errors.
- Participate in monthly performance reviews, quarterly data reviews, CQI activities, and preparation of SAMHSA progress reports.
- Track reporting deadlines and notify project leadership of incomplete or overdue data.
- Presents regular progress reports to appropriate committees and councils
Staffing Responsibilities
- Represents program at steering committee or other committees for grant
- Support staff for little rock outpatient Program
Performs Administrative Tasks
- Maintains organized and current records and files
- Prepares reports and submits in a timely manner
- Provides analytical assistance to data management coordinator upon request
- Administer standardized clinical and functional assessment tools and enter data into dedicated, software-specific platforms to guide clinical care planning and monitor client outcomes over time
- Prepares and mails thank-yous, receipts, etc. as required
- Bachelor's degree in data management, public health, social science, behavioral health, statistics, information systems, or a related field.
- Experience with electronic health records, data entry, quality assurance, confidential health information, and grant or behavioral-health reporting is preferred.
- Proficiency with databases, spreadsheets, and preparation of accurate performance reports is required.
The Centers is committed to meeting the unique and evolving needs of individuals by providing comprehensive integrated care that promotes physical. emotional, and social wellness for all.
For additional information about The Centers, please visit our website at www.thecentersar.com.