Dean|Fluor Office Administrative Assistant III

Overview:

Dean|Fluor is looking for an Office/Administrative Assistant III to support the effort to preserve the condition and functionality of a critical government facility.  The Administrative assistant position is responsible for providing day-to-day support for the management on site.

Responsibilities:

The Office/Administrative Assistant III job responsibilities include but are not limited to:

• Coordinates office activities and operations to secure efficiency and compliance to company policies and procedures. Make editing corrections to procedures as required and approved by managers.
• Manages agendas/travel arrangements/appointments etc. for the upper management
• Manages office visits, phone calls and correspondence (e-mail, letters, packages etc.)
• Supports budgeting and bookkeeping procedures
• Creates and updates records and databases with personnel, finance, security and other data
• Tracks stocks of office supplies and places orders when necessary
• Submits timely reports and prepares presentations/proposals as assigned
• Reviews, obtains approval, and distributes Dean|Fluor procedures.
• Assists Human Resources Manager, Security Officer, and Program Manager with administrative support as required.
• Performs other duties as requested.

Qualifications:

Required Skills:

• Proven experience as an office administrator, office assistant or relevant role
• Familiarity with office management procedures and basic accounting principles. Accounting or finance background will be considered a plus.
• Outstanding communication and interpersonal abilities
• Excellent knowledge of MS Office and internet-based applications, with proficiency in Microsoft Excel and Word.
• Associates Degree with 2+ years experience or High School diploma coupled with 4+ years of experience in an office environment.
• Ability to read and comprehend procedures and other printed and/or written material as it relates to the job.
• You must possess a valid driver’s license and have reliable transportation to and from the job site.
• Must comply with all company policies and procedures and adhere to company standards.
• Must be a team player committed to working in a quality environment.
• Requires excellent verbal, written, multi-tasking and presentation skills in English.
• Ability to organize and prioritize workload with minimal supervision
• Must be able to achieve and maintain security clearance

This position is considered sensitive and may require extensive background screening processes to meet current or future Network and/or government contract needs. Applicants and employees may be subject to and/or be required to meet specific background eligibility requirements in order to apply and maintain such positions.

 

Abilities:

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.