Deed Services Associate

Help Protect What Matters, Join Vacatia as a Deed Services Associate

Location: Maitland, FL

At Vacatia, we’re reinventing the vacation ownership experience blending hospitality, technology, and real estate expertise to deliver smarter, more seamless solutions for owners and partners. Behind every great owner experience is operational excellence and that’s where you come in.

We’re looking for a detail-driven Title Processor to support our Deed and Title Services team in managing deed-related transactions across our 50+ property portfolio. This role plays a vital part in protecting title integrity, maintaining compliance, and ensuring smooth, accurate processing of deed backs and recordings.

If you thrive in structured environments, enjoy working behind the scenes to ensure everything runs correctly, and take pride in accuracy and compliance we’d love to meet you.

Your Impact

Deed Back Processing & Transaction Support

• Assist with processing deed backs across Vacatia properties.
• Prepare, coordinate, and route transaction documentation for execution and completion.
• Track timelines to support timely and compliant processing.
• Partner with internal stakeholders to gather required information and documentation.

Recording & Compliance Support

• Submit legal documents for recording with applicable county and state authorities.
• Maintain organized, audit-ready files and documentation.
• Monitor recording status and escalate issues when needed.
• Support adherence to regulatory, legal, and internal compliance standards.

Inventory & System Maintenance

• Assist with deed cancellations and updates in internal systems to maintain accurate inventory.
• Maintain up-to-date tracking tools and documentation records.
• Help identify and resolve discrepancies that impact reporting or property availability.

Cross-Functional Collaboration

• Provide administrative and operational support to the Deed and Title Services Department.
• Communicate professionally with internal teams regarding transaction updates.
• Support process improvements and contribute ideas to enhance efficiency.
• Assist leadership with special projects and departmental initiatives.

What You Bring

• 2+ years of experience supporting deeding services as a title clerk, title processor, real estate coordinator, or Deed Services Associate.
• Working knowledge of real estate documentation, title searches, recording processes, trusts, probates, and vesting types preferred.
• Experience working with documentation or record-keeping systems (Salesforce experience a plus).
• Strong attention to detail and organizational skills.
• Ability to manage multiple workflows in a fast-paced, deadline-driven environment.
• Collaborative mindset with strong written and verbal communication skills.
• High school diploma or equivalent preferred.

Why Join Vacatia?

Be part of a company modernizing the vacation ownership industry. If you're ready to support high-impact real estate transactions in a dynamic hospitality environment, apply today and help us continue delivering integrity, accuracy, and exceptional service at Vacatia.