Department Administrator Supervisor

Position Details

Position Information

Recruitment/Posting Title Department Administrator Supervisor Job Category Staff & Executive - Administrative & Support Department Plant Biology Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Department Administrator Supervisor for the School of Environmental and Biological Sciences and NJ Agricultural Experiment Station. The Department Administrator Supervisor provides leadership, direction, organization and supervision of personnel and the daily operations and performance of the Department of Plant Biology and the Center for Turfgrass Science, within the School of Environmental & Biological Sciences (SEBS) and NJ Agricultural Experiment Station (NJAES), serving one of the largest and complex academic and research units within the University. Reports to the SEBS Office of Human Resources with a dotted line to the Department Chair for the administrative management of departmental programs to accomplish its mission and goals with a primary focus on personnel operations.

Among the key duties of the position are the following:

• Prioritizes and oversees work of full time employees, resolves conflicts and issues, prepares and implements administrative guidelines and procedures, and facilitates faculty and staff personnel issues and transactions.
• Serves as the first point of contact for the department on all personnel matters within SEBS and NJAES functional communities, and University administrative offices.
• Provides a high level of confidential management. Conducts annual performance reviews for administrative reporting staff.
• Interviews, hires and recommends position reclassifications of administrative support staff, and realignment as required.
• Interprets and executes policy and practices in collaboration with Department Chair for faculty promotions, reappointments, searches adhering to University guidelines and controls.
• Communicates and implements policies and practices addressing the differing needs of the unit's diverse client population including six off-site locations.
• Ensures accurate and timely processing of requests and actions, and professional, prompt and courteous service for over 200 department employees on and off campus.
• Works with internal and external groups to advance the goals of the department and academic unit, and keeps abreast of best practices, identifying those that are most pertinent to the department and implementing them.
• Serves as liaison and represents department to university administrative offices.
• Works independently with broadly defined work objectives and limited review of overall results.

FLSA Exempt Grade 05 Salary Details Minimum Salary 71447.000 Mid Range Salary 90435.000 Maximum Salary 109422.000 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours 37.5 Standard Hours 37.50 Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in administration, management, or a related field or an equivalent combination of education and/or experience and two years of experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Demonstrated comprehensive knowledge and understanding of personnel management and administrative principles and practices.
• Relevant professional experience in an administrative function.
• Computer literacy and proficiency with MS Office.
• Ability to think critically, problem solve, organize and manage time effectively.
• Excellent communication and organizational skills.
• Ability to multi-task and prioritize daily work.
• A high level of professionalism, sophistication and efficiency is required to handle multi-faceted functions with faculty and staff from many disciplines.
• Comprehensive understanding of the mission, vision, role and goals of the Department, Turfgrass Center, and SEBS/NJAES in accordance with management principles and concepts, applicable regulations, and University policies and procedures.

Preferred Qualifications

• Knowledge of the principles and practices of visa regulations/requirements for the hiring of foreign nationals.
• Knowledge of the concepts, terminology, and implementation of faculty searches, promotions and reappointments in both the tenure and non-tenure track faculty positions.
• A comprehensive understanding of human resource management and office administration.

Equipment Utilized

• Human Capital Management (HCM).
• Rutgers Recruitment, Onboarding and Classification System (ROCS).
• Absence Reporting System (ARS).
• SUNAPSIS Rutgers Global Services.
• RU Marketplace online procurement.
• Journal Entries.
• SEBS NTT faculty Application Management System.
• Lecturer/Co-adjutant online depository.
• Microsoft Teams - SEBS/NJAES Term Appointments.
• Mailman and Office 365 for email listservs.
• Security Technologies Secured workorder database.
• SIMS Roster and Electronic Grading Information System.
• Graduate Program Portal.

Physical Demands and Work Environment

• Fast paced environment, handling multiple priorities and requests for immediate action from faculty, staff and students from many disciplines and functions.
• Organization is large, complex and diversified.

Special Conditions

Posting Details

Posting Number 26ST2141 Posting Open Date 11/10/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Cook (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor's degree in administration, management, or a related field or an equivalent combination of education and/or experience and two years of experience?

• Yes

• No

• • Do you have experience with recruitment and onboarding employees?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)