Department Business Administrator - College of Education (INTERNAL)

Department Business Administrator - College of Education (INTERNAL)

• 496697
• Full-Time
• Dean, Education

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Department: Dean, Education Salary: Commensurate with Experience/Education

Description:

The College of Education is looking for either a Department Business Adminstrator Level 2 or Level 3. Job Descriptions below:

DBA2: Manages the administrative, financial and human resources operations of a moderately complex university department.

1. Oversees overall office administration for the department, including the coordination and supervision of support staff.

2. In conjunction with the department head, plans the annual budget and monitors it throughout the year to ensure that expenditures are within authorized budget.

3. Oversees expenditures of grants and contracts and maintains related fiscal records in coordination with the Office of Sponsored Programs.

4. Oversees all financial activities and accounts for the department, including the monthly reconciliation of accounts.

5. Authorizes and oversees all activities related to budget allocations, revenue and expenditures.

6. Manages department personnel and payroll functions and activities.

7. Serves as the department liaison with central payroll, human resources, OSP, and other department business managers.

8. Oversees the management and maintenance of database for all personnel and payroll records.

9. Interprets university policies and procedures for faculty and staff.

10. Reviews and approves the reconciliation of accounting records with university reports/financial statements and prepares recurring financial/budget reports for internal purposes.

11. Performs other job-related duties as assigned.

MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of one (1) year of directly job-related experience.

DBA3: Manages the administrative, financial, budgetary and human resources operations of a very complex university department.

1. Plans and manages the department''s human and financial resources to support department objectives.

2. Provides financial accountability and ensures compliance with state, university and external funding agency guidelines; responsible for all administrative and financial affairs of the department, including personnel, procurement, travel, accounts payable, accounts receivable and general accounting-related issues within the department.

3. May establish the work assignments of staff and provides guidance as needed; fills vacancies, defines job duties, sets performance goals, and conducts annual performance appraisals; counsels employees and recommends disciplinary action; makes recommendations on promotions and new hires.

4. Establishes or participates in the establishment of operational and administrative guidelines and inventory controls; enforces safety compliance rules and regulations.

5. May advise and assist faculty in administrative planning and provide departmental support and/or administrative oversight for sponsored research awards from federal, state, foundation and/or private funding agencies.

6. Serves as the department liaison with Central Payroll, Human Resources, Office of Sponsored Projects and other department business managers.

7. Oversees the management and maintenance of database for all personnel and payroll records.

8. Interprets university policies and procedures for faculty and staff.

9. Performs other job-related duties as assigned.

MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience.

Preferred qualifications:

• Experience with PeopleSoft Finance and HR.
• Experience with faculty hires.
• Experience in budget planning and financial management.
• Experience with Concur Travel Management.
• Experience managing contracts.
• Highest level of professionalism and respect for confidentiality.
• Ability to interact with all levels of internal and external constituents.
• Experience with staff management.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.

Experience will be considered in lieu of education.

Education will be considered in lieu of experience.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.