Deputy Clerk - Case Processing

Deputy Clerk - Case Processing

Salary

$20.68 Hourly

Location

Community Justice Campus (CJC) - 675 Justice Way, IN

Job Type

Full Time

Job Number

10127

Department

Marion County Circuit Court Clerk

Opening Date

11/09/2026

Closing Date

11/16/2026 11:59 PM Eastern

• Description
• Benefits

Overview

• Available Shift: Thursday, Friday, Saturday 4a-4p*
• BILINGUAL SPANISH-SPEAKING CANDIDATES PREFERRED*

Agency Summary

Established by the Indiana Constitution, the Marion County Clerk is the custodian of all court records, issues marriage licenses, and serves as the court's fiscal agent and trustee of child support payments. The Election Board receives nominations and petitions for elections, as well prepares ballots, and maintains voting machines by cultivating a productive, collaborative, and compliant work environment for our workforce to meet the needs of the residents of Indianapolis and Marion County.

Job Summary

Incumbent performs a variety of specialized clerical and case-processing functions within case management and related systems. Responsibilities include receiving bond payments; processing criminal case filings, search warrants, emergency filings, and inmate release documentation; and ensuring timely and accurate entry of legal records. This position performs detail-oriented, time-sensitive work requiring strict adherence to court rules, statutory requirements, and established procedures with limited supervision. The incumbent exercises sound independent judgment, manage competing priorities, and work collaboratively to maintain efficient court operations in a department operating 24 hours per day, 7 days per week, including holidays.

Provides prompt, professional, and courteous customer service to members of the public, attorneys, justice partners, and other stakeholders in-person, by telephone, email, and written correspondence. Position requires professionalism when assisting individuals who may be unfamiliar with court procedures or experiencing acute stress, frustration, or emotional distress. Requires working knowledge of and strict adherence to laws, court rules, policies, and procedures governing legal filings, court proceedings, confidential records, public access to court information, statutory fees, and payment processing. Accuracy, confidentiality, and procedural compliance are essential.

Position Responsibilities

• Receives criminal charging information and creates new criminal case filings in the case management system.
• Processes subsequent criminal filings, including appearances, motions, proposed orders, summonses, judgments, subpoenas, dispositions, stipulations, pleadings, and related legal documents.
• Processes time-sensitive and emergency filings, including juvenile and criminal probation violations, search warrant requests, and protective orders.
• Prepares and transmits inmate release documentation to jail.
• Receives and processes fee payments, including bond payments made in-person and electronically.
• Handles high-volume cash transactions, which may total tens of thousands of dollars, while maintaining accuracy and accountability.
• Balances and reconciles daily cash drawer transactions.
• Updates law enforcement citations and case information for court and BMV reporting requirements.
• Scans, indexes, and maintains court documents within the electronic case management system.
• Coordinates and communicates with courts, judicial officers, law enforcement agencies, and justice partners.
• Responds to inquiries and provides procedural information to justice partners and members of the public while maintaining confidentiality requirements.
• Prioritizes and completes multiple assignments accurately within strict deadlines and established timelines.

Qualifications

High school diploma or equivalent and two (2) years of clerical or administrative experience required. Must communicate effectively, verbally and in writing and demonstrate strong attention to detail and organizational skills. Requires the ability to work independently with minimal supervision while contributing effectively within a team environment. Must demonstrate professionalism, sound judgment, and strong customer service skills, including the ability to assist individuals who may be unfamiliar with court procedures and who may be experiencing stress, frustration, or emotional distress. Ability to manage multiple priorities in a fast-paced, deadline-driven environment is required.

Preferred Job Requirements and Qualifications

Associate degree or post-secondary education in criminal justice, legal studies, public administration, business administration, or a related field. Previous clerical experience in a court, legal, criminal justice, or similarly regulated environment preferred. Experience with case management systems, cash handling, or high-volume customer service environments preferred.

Working Conditions

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. Position requires prolonged periods of sitting, computer use, and interaction with members of the public and justice partners. Work is performed in an office environment involving frequent interruptions, competing priorities, strict deadlines, and regular communication with members of the public and partner agencies by phone, in-person, and electronic correspondence. Incumbent may interact with individuals experiencing acute stress, emotional distress, frustration, or anger and must maintain professionalism and composure in difficult situations. Department operations require work during evenings, weekends, holidays, or non-traditional hours.

Physical Conditions

• Sitting at a desk the majority of the day
• Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
• Tasks may involve extended periods of time at keyboard or workstation
• Tasks require the ability to perceive and hear sounds and see visual cues or signals
• Tasks require the ability to communicate orally

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY. It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR.

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance Employee Only (rates per $1,000 per month):

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional:

<25-29 $0.058

30-34 $0.083

35-39 $0.099

40-44 $0.132

45-49 $0.223

50-54 $0.363

55-59 $0.600

60-64 $0.795

65-69 $1.329

70 + $2.054

IMPORTANT PERF UPDATE:

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR

1. All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employees career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the members age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

2. Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Part two - This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are:

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation

3. All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employees career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the members age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

4. City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employees compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

(888) 236-3544

Employer City of Indianapolis and Marion County

Address 200 E. Washington Street

CCB 1501

Indianapolis, Indiana, 46204

Phone 317-327-5211

Website http://www.indy.gov