Digital Court Services Representative

Job Summary:

The purpose of this position is to perform technical clerical work and to provide administrative support in the preparation of cases for legal or administrative hearings.   

Essential Job Functions:

The list of essential functions as outlined herein is intended to be representative of the tasks performed within this classification.  It is not necessarily descriptive of any one position in the class.  The omission of an essential function does not preclude management from assigning duties listed herein if such functions are a logical assignment to the position.

• Reviewing and accepting all pleadings in all existing case types, all new cases in all court/case types (including County to Circuit Appeal Cases), and all judicial orders received via the E-filing portal.
• Docketing/processing all filings and all new cases in all court/case types received within established time standard.
• Initiate all new civil cases filed electronically, including civil traffic (TR)
• Issue orders, notices, and refund requests as applicable
• Initiate all new criminal (CF, CT, MM, CJ) and non-criminal court types (MO, CO, PK, IN) received electronically and in paper and all arrests reports for violations and failures to appear (including time-stamping those items received in paper, assessing applicable fees, and properly processing first appearance paperwork)
• Validate and check cases created using AI (Herbie)
• Manage case statuses by opening, reopening, and closing as required
• Processing all Notice of Appeals including County to Circuit Appeals; appeal documents received from the District Court of Appeals and Supreme Court; preparing, docketing, and efiling appellate certificates; maintaining accurate time standard deadlines for appellate purposes; preparing and submitting the Record on Appeal with the District Court of Appeal and/or the Supreme Court
• Maintains regular and punctual attendance.
• Maintains established organizational/departmental productivity standards.