Who is Easterseals Redwood?
Here at Easterseals Redwood, we believe that uniqueness is power. We change the way the world views and defines disability by making profound and positive differences in people's lives every day. In Greater Cincinnati, we do this with a focus on building a more diverse and inclusive workforce and community. We break down barriers for people with disabilities, veterans, and people with economic disadvantages. Easterseals Redwood is an engine for opportunity. It is one of the largest and most comprehensive human services providers in the region.
Values: Believe in people, Joy, Inclusion, Curiosity, Impact, and Courage
Why join Easterseals Redwood: - PTO and Extended Illness Time
- Health Insurance options
- 401 K Retirement Plan with a company match
- Dental and Vision Insurance options
- Disability Insurance options
- Education and Professional Development Assistance
- Free daily lunch (Kentucky campus)
- Humana Employee Assistance Plan
- 10 Paid holidays
- Growth Opportunities
Position Description: This position is responsible for the overall management of all Easterseals Redwood’s facilities and grounds including security, maintenance, grounds keeping, custodial services, equipment and fleet vehicles. The Facilities director is also responsible for preserving, in good condition, all facility infrastructures, mechanical systems and equipment. This position will ensure that we provide facilities that are safe, clean, comfortable, well functioning and meet the needs of the organization, our employees, clients and visitors. Essential and Primary Responsibilities: - Assist the Safety Committee aiding management and oversight of all safety, health and welfare as pertains to all ESRW facilities, employees and clients. Join monthly safety committee meetings and help ensure all action items are completed.
- Assist the Crisis Committee, responsible for aiding management and oversight of all urgent, crisis and emergency related events. Responds to urgent and emergency situations; coordinates with first responders and relays information to Senior Leaders for guidance, coordination and dissemination. Helps the compliance department conduct and report on all emergency drills; evaluates and debriefs with Crisis Team on effectiveness, proper procedures and lessons learned to improve future processes and procedures.
- Serves on the Facilities Committee. Supports the committee by providing an evaluation of current facilities condition and needs. Recommends needed maintenance, facility improvements and major capital projects.
- Serves on CARF Committee; helps maintain our accreditation, signifying ESRW’s commitment to meet the highest standards and continually improve the services we provided to our communities.
- Create, update and maintain a comprehensive Facilities Maintenance Plan. Ensure comprehensive coverage and planning of all facility and grounds maintenance and care requirements. This will be a living document that grows and changes with the dynamic needs of ESRW throughout Kentucky and Ohio.
- Create, update and maintain a 3-year plan to identify projected facility needs.
- Forecast, develop and execute short/long-term facilities, systems, equipment repair/replacement plans and projects. Provide input to the Executive VP of Disabilities and Operations to create an annual operating budget. Manage and oversee maintenance budget throughout the year working to meet fiscal goals. Periodically review with the Executive VP of Disabilities and Operations to review and make budget adjustments as needed.
- Manage relationships with contractors/vendors. Maintain contracts and ensure best quality and pricing.
- Interview and hire contractors; oversee all contracts, plans and projects ensuring all agreements are satisfied. Monitor all projects; work performed should meet project specifications following timeline and budget. Manage all facilities and projects related invoicing; coordinate all with our billing and accounts payable staff.
- Monitor utilities consumption and costs. Recommend and implement cost saving measures through repairs, upgrades and new technologies equipment.
- Recruit, interview and select quality candidates to hire. Ensure staff development with orientation, training and coaching to ensure high retention and job performance. Ensure all staff safeguard material assets, purchases equipment, supplies, and materials at a reasonable cost.
- Perform specialized tasks such as researching, evaluating, preparing and delivering reports and analyses to the Executive VP of Disabilities and Operations, Facilities Committee, leadership or other Board committees as needed.
- Supervise the Transportation Department and manager. Ensure the program is in compliance with all rules and regulations, billing is accurate, health and safety of individuals remain a priority, and monitor for cost savings and other efficiencies in technology.
- Perform other duties (special projects) as assigned.
Competencies: - Accurately enter data into a database, search for information, send and receive email and attachments.
- Proven experience as facilities manager or relevant position.
- Knowledge of basic accounting and finance principles.
- Excellent verbal and written communication skills.
- Strong ability to effectively present information in one-on-one and small group situations.
- Excellent organizational and leadership skills.
- Strong Team builder, objective and open-minded; ability to balance team/individual needs and responsibilities.
- Listens effectively and delivers accurate feedback; positive and supportive; versed in team dynamics.
- Strong analytical/critical thinking and problem-solving skills.
- Solid abilities to identify problems; formulate/plan for solutions and execute accurately and effectively.
- Accomplished in customer service skills as pertains to internal and external customers.
- Ability to relate to the public regardless of ethnic, religious, and economic status.
- Considerable organizational and planning skills.
- Excellent time and resource management skills. Ability to multi-task and prioritize tasks, time and workload.
- Keen attention to detail; ability to focus in difficult situations.
- Adept and well versed in interpersonal skills;
- Ability to maintain confidentiality.
- listening without interrupting, keeping emotions under control and remaining open to other or new ideas.
- Highly Professional; including approaching others in a tactful manner, reacting well under pressure, treating others with respect and consideration, accepting responsibility for own actions, and following through on commitments.
- Shows initiative, volunteers readily, asks for and offers help when needed.
- Works ethically and with integrity.
Minimum education and experience required:- Well-versed in technical/engineering operations and facilities management best practices.
- Bachelor’s or 5 years’ experience in facilities management, engineering, operations, business administration or relevant field.
- Highschool degree or equivalent.
Preferred Education and Experience: - BS/BA in facility management, engineering, business administration or relevant field experience.
- Relevant professional qualification (e.g. CFM) will be an advantage.
Working Conditions: Work is typically performed anywhere in the facility or on the grounds, including occasionally on top of the building, as well as in the community when completing offsite duties. Redwood’s building is climate controlled with standard lighting. Noise levels vary based on the location of work, varying from soft to loud, but typically moderate. When conducting duties outside of the building, lighting, temperature, and noise levels reflect seasonal conditions or vary based on the site. There is periodic exposure to hazardous chemicals with some exposure to contagious conditions, such as the common cold and body fluids. Children or adults served in the facility may display disruptive behavior. While normal work hours are typical, this position may be required to respond to an emergency facility need during nonworking hours or in overseeing work crews or volunteers. Physical Demands: In the role the employee is regularly required to talk or hear. These essential functions require visual/hearing acuity; sufficient strength and the ability to bend, reach, grasp, manipulate objects, pull/push, stoop, kneel, crouch, twist, lift and/or carry 50 pounds or exert up to 50 pounds of force to move objects, with or without the use of adaptive equipment. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Travel around the Tristate are is required.
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