Overview:
The Disbursement Clerk I is an integral member of the Finance team focused on Accounts Payable and general disbursement support. The role performs recurring expense, vendor, P-Card, and administrative transactions; maintains accurate records; and provides responsive service to employees, vendors, and internal partners. Success requires strong organization, analytical thinking, confidentiality, accuracy, and consistent adherence to Company policies, controls, and established procedures. Notarial responsibilities are part of the Level I role.
Responsibilities:
- Processes Accounts Payable and disbursement transactions in accordance with established procedures, approval requirements, and internal controls.
- Navigates and administers Concur T&E and P-Card requests, including setting up users and approvers, reviewing expense reports for policy compliance, resolving routine issues, providing guidance to employees, and maintaining expense-policy parameters as directed.
- Assists in creating new vendors within D365 and maintaining changes as needed.
- Reviews supporting documentation for completeness and accuracy, obtains required approvals, and follows up on missing or inconsistent information before processing.
- Assists with recurring disbursement reporting, reconciliations, record retention, and audit support as assigned.
- Responds to routine employee, vendor, and internal-partner questions related to expense reimbursement, P-Cards, and disbursement processes.
- Maintains accurate and confidential financial records and system data in accordance with Company procedures and applicable retention requirements.
- Performs other related duties as assigned in accordance with business needs and organizational goals.
- Uses an active Notary Public commission/certification, when required and permitted by applicable law, to perform authorized notarial acts for Company-related business while maintaining required records, impartiality, confidentiality, and compliance with notarial laws and Company procedures.
Qualifications:
- Two (2) or more years of related experience in accounts payable, disbursements, finance operations, expense administration, or a comparable role.
- Working knowledge of accounts payable, expense, vendor, and disbursement processes, with a general understanding of accounting principles and internal controls.
- Strong analytical skills, attention to detail, and ability to reconcile information and research discrepancies.
- Professional verbal and written communication skills with the ability to interact tactfully with employees, vendors, banks, government agencies, and internal partners.
- Strong organizational and time-management skills with the ability to meet recurring deadlines and manage multiple priorities.
- Proficiency in Microsoft Office, particularly Excel, and ability to learn and accurately use enterprise systems.
- Ability to maintain confidentiality and exercise appropriate judgment when handling sensitive banking, employee, vendor, and financial information.
- Active Notary Public Commission/Certification