Document Control Clerk

Company Description

Indotronix was founded in April, 1986 in Poughkeepsie, NY. Today, Indotronix is headquartered in Rochester, NY and is part of the Indotronix Avani Group.The genesis of Indotronix’ initial success was as an IT Consulting Services Supplier to IBM. Since then we have continued to add Fortune 500 clients and awards to our roster and delivered staffing services valued at over $1 billion across industry verticals. Today we are recognized as an invaluable Supplier of IT, Engineering, Clinical, Scientific, Professional resources by our clients., several of whom have retained Indotronix for an average of 10+ years.

Job Description

Job Title: Document Control Clerk

Duration: 12 months

Location: Cincinnati, OH 45237

Pay Rate: $18-22/hr

Shift Timings : Monday - Thursday 8am to 5pm

Description

Support our mission as an Office & GMP Records Clerk. In this role, you’ll manage the site’s batch records and cleaning and assembly sheets, helping ensure GMP documentation is organized, traceable, and readily available to authorized colleagues. You’ll maintain records in accordance with site procedures, support document review and filing workflows, and work with manufacturing, quality, and other teams to keep records moving through the right processes.

Key Responsibilities

- Receive, sort, organize, and maintain site batch records and cleaning and assembly sheets in accordance with approved procedures.

- Check records for required sections, signatures, dates, and attachments before routing or filing; follow established procedures to resolve or escalate discrepancies.

- Index and file records in the appropriate physical or electronic records library so documents can be located and retrieved efficiently.

- Track records as they move between departments and maintain logs or database entries that support their status and traceability.

- Retrieve records for authorized requests, inspections, audits, and other business needs, and document record movement as required.

- Support records retention, archiving, and disposition activities in accordance with applicable procedures and retention schedules.

- Maintain the organization and condition of records storage areas, including filing supplies and records inventory.

- Communicate with manufacturing, Quality, and administrative colleagues about missing documentation, filing needs, and workflow status.

- Handle confidential and controlled information with discretion.

- Perform general office duties, including data entry, scanning, copying, and preparing documents for filing.

 

Qualifications

- High school diploma or equivalent required.

- At least 1 year of administrative, clerical, records management, or document-control experience in a professional environment.

- Experience organizing, indexing, filing, and retrieving records in a structured filing system or document library.

- Strong attention to detail and a methodical approach to handling controlled documentation.

- Basic proficiency with Microsoft Office applications and electronic document or records systems.

- Clear written and verbal communication skills.

- Ability to follow written procedures, manage recurring tasks, and raise questions when documentation is incomplete or unclear.

- Ability to work independently while coordinating effectively with a cross-functional team.

- Experience in a GMP, regulated, manufacturing, laboratory, or quality environment preferred.

- Familiarity with batch records, controlled forms, document control, or records retention practices preferred.

- Experience with SAP or a similar ERP system preferred.

- Business-level English proficiency required.

Additional Information

All your information will be kept confidential according to EEO guidelines.