Document Control Specialist

Madison, Wisconsin
Remote

$65–$75
Instant Apply

1 day ago

Job Description

Position Summary:

We are seeking an experienced Document Control Specialist (DCS) to manage and oversee all project documentation throughout the construction project lifecycle. This role is responsible for administering document control processes, maintaining project records, supporting workflow compliance, and ensuring the integrity of technical documentation within the company's document management system.

The ideal candidate will serve as the subject matter expert for document control, working closely with project managers, contractors, vendors, and project stakeholders to ensure documentation is accurate, current, and compliant with project requirements. This position plays a critical role in supporting project execution, quality assurance, risk management, and records retention initiatives.

Key Responsibilities:

Administer and maintain document control processes within Oracle Primavera Unifier and related project management systems.
Manage project documentation, including RFIs, submittals, transmittals, correspondence, technical records, and workflow approvals.
Ensure accurate filing, version control, distribution, retention, and archiving of project documents.
Monitor document workflows and business processes to identify bottlenecks, compliance issues, and potential project risks.
Produce document status reports, expediting reports, and other metrics for project leadership.
Partner with Project Managers to ensure workflow assignments and approvals are properly managed.
Serve as the primary point of contact and subject matter expert for document control activities.
Provide training and user support for document management systems and document control processes.
Support QA/QC audits and verify contractor compliance with project document control requirements.
Maintain and update project document registers and document tracking logs.
Coordinate with Records Management teams to ensure proper long-term storage and archival of project records.
Interface with contractors, vendors, suppliers, and other stakeholders to ensure technical documentation is complete and accurate.
Assist in continuous improvement efforts related to document control procedures and workflow efficiency.

Required Qualifications:

Bachelor's degree in Business, Construction Management, Engineering, Document Management, or a related field preferred; equivalent experience will be considered.
10+ years of experience in document control, project controls, construction administration, records management, or a related discipline.
Demonstrated experience supporting large-scale construction, engineering, utility, infrastructure, or industrial projects.
Strong understanding of document control principles, workflow management, records retention, and regulatory compliance.
Experience managing technical documentation in a fast-paced project environment.
Valid driver's license.

Preferred Qualifications:

Advanced experience with Oracle Primavera Unifier.
Experience with Oracle Primavera P6.
Familiarity with additional project management and document management systems.
Experience supporting projects within electric utility, power generation, oil & gas, energy, or other highly regulated industries.
Knowledge of electric and steam generation operations.

Knowledge, Skills & Abilities:

Strong document management and organizational skills.
Ability to analyze complex workflow and process issues and implement effective solutions.
Excellent attention to detail and accuracy.
Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and project management software.
Strong verbal and written communication skills.
Ability to collaborate effectively with cross-functional teams and external stakeholders.
Ability to prioritize multiple tasks and meet deadlines in a dynamic project environment.
Demonstrated initiative, sound judgment, and problem-solving abilities.

Numbers & Facts

Location	Madison, Wisconsin ( Remote)
Salary	$65–$75

Skills

Administrator Documentationunmatched
Business Processesunmatched
Communication Skillsunmatched
Construction Administrationunmatched
Construction Engineeringunmatched
Construction Managementunmatched
Construction Projectsunmatched
Continuous Improvementunmatched
Cross-Functionalunmatched
Detail Orientedunmatched
Distributed Control Systems (DCS)unmatched
Distribution Controlunmatched
Document Archivingunmatched
Document Controlunmatched
Document Managementunmatched
Document Trackingunmatched
Documentationunmatched
Driver's Licenseunmatched
Electric Power Generationunmatched
Electrical Utilityunmatched
Establish Prioritiesunmatched
Leadershipunmatched
Maintain Complianceunmatched
Metricsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Oil and Gasunmatched
Oracleunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Primaveraunmatched
Problem Solving Skillsunmatched
Project Controlunmatched
Project Executionunmatched
Project Lifecycleunmatched
Project Management Softwareunmatched
Project Trackingunmatched
Project/Program Managementunmatched
Quality Assuranceunmatched
Record Keepingunmatched
Records Managementunmatched
Regulatory Complianceunmatched
Risk Managementunmatched
Source Code/Configuration Management (SCM)unmatched
Status Reportsunmatched
Team Playerunmatched
Technical Leadershipunmatched
Technical Writingunmatched
Time Managementunmatched
Vendor/Supplier Relationsunmatched
Workflow Analysisunmatched
Writing Skillsunmatched

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