TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life.
With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics
This is a contract position expected to support assigned projects for approximately 16 months.
TAIT is seeking a Freelance Document Controller to provide project-based support to our Production and Project Management teams. This role will manage document control activities between architects, clients, vendors and TAIT’s internal design and project management teams across a particular portfolio of projects.
The ideal candidate has experience managing technical and project documentation in a construction, production, or themed entertainment environment and is comfortable maintaining accurate records across multiple document management platforms.
Essential Responsibilities
• Provide administrative and document control support to assigned project leads and project teams.
• Manage, organize, retain, and retrieve project correspondence, reports, drawings, sketches, instructions, meeting minutes, submittals, requests for information, and other project documentation.
• Issue documents to internal departments and track their distribution and status.
• Maintain update and track inhouse drawings, illustrations, scripts, technical specifications, narrative treatments, and meeting minutes.
• Create and maintain written procedures for document control activities.
• Maintain document indexes, transmittal logs, file codes, and redundant or subject files.
• Ensure project files are complete, accurate, properly organized, and fully accountable.
• Conduct periodic audits to identify missing or incomplete documentation.
• Facilitate the timely delivery of requested documents to internal and external stakeholders.
• Learn and become proficient in client-specific document management systems, primarily Autodesk Forma/ACC, Box, and Bluebeam.
• Support client meetings and take detailed meeting notes as needed.
• Promote and maintain document control best practices across assigned projects.
Position Requirements
• 1–3 years of experience in document control, project coordination, production, or a related role.
• Working knowledge of Autodesk Forma/ACC or a comparable document management platform.
• Proficiency with Microsoft Office, Adobe Acrobat, and Bluebeam.
• Familiarity with shop drawings, technical documentation, and BIM workflows.
• Basic knowledge of AutoCAD; experience with Photoshop and Illustrator is a plus.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities independently.
• Adaptable and dependable, with the ability to meet demanding project deadlines.
• Experience in construction, fabrication, themed entertainment, or a similar project-based industry is preferred.
• Proficiency in both English and Mandarin Chinese is preferred to support communication with international and China-based project stakeholders.
TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.