Document Supervisor

Description

The Documents Supervisor will be assigned to one or more projects. The Supervisor must have an extensive understanding of right-of-way documents and solar operations, timelines, and project requirements, and work independently.

Essential Tasks and Responsibilities

• Report to the LAD Managing Director.
• Train team members.
• Ensure all internal and external deadlines are met.
• Review and analyze complex title information and documents, LTC, and title opinions. QA/QC database entries related to title information.
• Review and understand complex right-of-way documents.
• QA/QC generated documents, in compliance with project instructions, confirming that all provisions are approved for use by client or the Project Manager and provisions are within the scope of the project.
• QA/QC all easement packages and necessary reports andcoordinate transfer of final documents. Confirm that all requests follow the project instructions set out for the project.
• Maintain title records, lease records, documents, forms, and multiple databases through data entry, manual filing and other applications. Keep all files organized and updated.
• Assist the Project Manager with special projects as requested.
• Produce various special reports for Project Manager.
• QA/QC all documents being sent for recording to the county recorder or clerk's offices.
• Securely maintain all original documents and project data.
• Assist other departments with special projects as requested.
• Oversee Documents team for specific projects.
• Coordinate specialized training with the LAD Managing Director.
• Provide reports to the LAD Managing Director as requested or required for a project.
• Other duties as assigned

Job Requirements

• Ability to QA/QC others' work with accuracy.
• Ability to coordinate teams, organize workload, adjust to changing priorities, and work well under pressure.
• Possess strong communication skills, attention to detail, time management skills, and extensive analytical skills.
• Proficient with Microsoft Office Suite of Applications (i.e. Word and Excel).
• Extensive database experience with multiple databases, including Percheron’s GRID database, and ability to learn other client databases.  
• Ability to work autonomously and to collaborate fully as a team player.
• Ability to pay close attention to details, and present good planning, organization, and time management skills.
• Ability to work in a team environment and willingness to assume additional or new responsibilities readily.
• Ability to maintain regular attendance as per work schedule agreed with manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted).
• Ability to comply with applicable laws and regulations and the Company's policies and procedures.

Work Environmental and Physical Demands

• Spends 100% of the time in an office environment.
• Is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms, and talk or hear. 
• Is occasionally required to stand, walk, and stoop, kneel, or crouch. 
• Occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.