Job Description
Accentuate Staffing is seeking a detail-oriented Documentation Associate for a growing client in Clayton, NC. This role is responsible for managing the documentation lifecycle of customer orders, from order release through final documentation. Acting as a key liaison between Sales, Engineering/Drafting, and Production, the Documentation Specialist ensures drawings, revisions, and approvals are accurately tracked, properly maintained, and communicated to the appropriate teams in a timely manner. This position requires exceptional attention to detail, strong organizational skills, and proactive follow-through to keep projects progressing and on schedule.
Job Responsibilities
Track assigned jobs from order release through drafting, customer approval, release to production, and final documentation using departmental tracking tools.
Monitor the drawing pipeline and coordinate with Engineering and Drafting on drawing status, due dates, and priorities. Follow up to ensure work progresses within established lead-time commitments.
Evaluate incoming changes, including clarifications, technical information, and bill-of-material updates. Route changes to Sales and/or Drafting as appropriate and track revisions through re-release and final approval, when required.
Release approved jobs by updating tracking systems, notifying Production Scheduling, and saving approved files to the server as documented proof of approval.
Prepare and issue final documentation packages upon shipment, including manuals, the latest drawing sets, and documentation-suite links.
Maintain organized, accurate, and easily accessible job files and departmental repositories.
Communicate proactively across Sales, Engineering, and Production.
Identify and flag at-risk jobs with approaching or overdue approval dates to support on-time delivery.
Numbers & Facts
| Location | Clayton, NC |
| Job Type | Full-time |
| Industry | Staffing/Employment Agencies |
| Salary | $45,000–$50,000 Per Year |
| Year Founded | 1996 |
| Website | https://www.accentuatestaffing.com/ |
Qualifications
High school diploma or equivalent required; associate degree or relevant coursework preferred.
1–3 years of experience in documentation, order management, project coordination, administrative support, or a related field.
Previous experience in a manufacturing, electrical, or engineering environment preferred.
Exceptional attention to detail and accuracy, with a strong commitment to maintaining verifiable, well-documented records.
Strong organizational and time-management skills, with the ability to manage multiple concurrent jobs while maintaining accuracy.
Excellent written and verbal communication skills and the ability to coordinate effectively across multiple departments.
Proficiency with Microsoft 365, including Excel, SharePoint/OneDrive, and Outlook, with the ability to learn internal tools such as SharePoint Lists and automated workflows.
Ability to read and interpret technical information, drawings, and bills of material (training provided).
Ability to work independently and manage shifting priorities in a fast-paced, high-volume environment.
Familiarity with electrical equipment, such as switchboards, power centers, and circuit breakers.
Benefits
Medical, Dental, Vision
About Company
Since 1996, Accentuate Staffing has delivered “The Power of Positive” to you. As one of the Triangle’s largest woman-owned companies, Accentuate Staffing sources candidates in the career specialties of Accounting/Finance, Office Professional, Information Technology, Scientific/Clinical, Light Industrial and R&D Consulting services. The current roster of more than 250 corporate clients is diverse, highly regarded, and often exclusive. Accentuate Staffing’s honors include nine Triangle Business Journal Fast 50 awards, four Raleigh Chamber Pinnacle Awards, No. 222 on the INC 500 list and an inaugural winner of the TBJ’s A Better World Award. Accentuate Staffing cherishes its position as a leader in the community, offering support to charitable institutions including Children’s Flight of Hope, National Students of AMF, the MS Society, the Shepard’s Table Soup Kitchen, and Stop Hunger Now among others. For detailed information on how “The Power of Positive” can impact your company or your career, please visit at www.accentuatestaffing.com.
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