Donor Relations & Data Management Specialist

Full Time Staff (In Person) Denmark, SC Posted 1 hour ago Website Voorhees University An Affirmative Action/Equal Employment Opportunity Employer ABOUT VOORHEES UNIVERSITY In celebration of its 125th year of existence on April 7, 2022, Voorhees College was renamed Voorhees University to honor founder, Elizabeth Evelyn Wright. Voorhees University is a private, diverse, historically black, coeducational, liberal arts, baccalaureate degree-granting institution affiliated with the Episcopal Church. Located in rural Denmark, South Carolina, the University serves traditional and nontraditional students primarily from South Carolina and the southeastern region of the United States; however, seeks to expand our reach both nationally and internationally. The University offers each student a comprehensive general education experience coupled with professional education in the values-centered liberal arts environment that supports educational opportunities designed to help prepare students to function in a diverse and increasingly technological society. Accordingly, the University seeks to produce highly qualified graduates who coalesce intellect and faith in pursuit of life-long learning, healthy living, the betterment of society, and an abiding faith in God. PRESIDENTIAL CHARGE AND SCOPE OF APPOINTMENT In accordance with the University's mission, Dr. Ronnie Hopkins, 10th President of Voorhees University has issued the charge and call to action articulated through the University's mantra: Begin. Believe. Become. that will advance Voorhees University to The Next Level of Excellence. President Hopkins believes and expects that Voorhees University will be nationally recognized as a premier, comprehensive liberal arts institution focused on student success, excellence and integrity. Through this charge, greater emphasis will be placed on high performing learners, highly accomplished faculty and staff, an involved community, and a supportive and dedicated alumni base. Position: Donor Relations & Data Management Specialist Department/Division: University Advancement Salary: $40,000 - $45,000 FLSA Classification: Salaried, Exempt Position Type/Duration: Full Time/Institution and Grant-funded/12 months Position Schedule: 8:00 am - 5:00 pm Monday - Friday (extended hours, weekends, and travel required) ESSENTIAL FUNCTIONS Donor Relations Prepare and generate timely acknowledgement letters related to donations, pledges, tribute gifts, bequests, matching gifts, special appeals, stock gifts, donor events, restricted gifts, etc. Track and process all pledges, produce monthly reports to facilitate pledge follow-up mailings Execute fulfillment mailings including welcome packets, thank you letters, cards and direct marketing appeals, as needed Respond to information inquiries from annual fund mailings including planned giving, gift opportunities and other special requests Update donors with current pledge/giving information Oversee and maintain current database records and paper files on major donors and prospects Database Entry/Gift Processing Track and process all gifts Enter donations into the database daily Work with accounting to ensure all donations are processed and recorded appropriately Perform research and update/create database records on major gift prospects as requested by Vice President for University Advancement or other staff. Set up pledges and matching gifts on donor records in database. Work with Vice President for University Advancement and Director of Research to establish and maintain best practices and procedures. Reconcile gifts monthly with the finance department. Support the finance department during the annual audit Submit annual reports and financials Submit weekly financial reports, providing total gifts, as well as chronicling individual donors Data Audit/Maintenance/Donor Analytics Troubleshoot issues and maintain the overall quality and integrity of the donor database Maintain highly accurate and current donor data that effectively tracks key information, cultivation activities and histories, and solicitation and reporting calendars Update of database, specifically donors with current address, title, and bio information from a variety of sources, lists, directories, etc. Create and manage ongoing data hygiene processes Execute "de-duping" of duplicate database records Performs queries and generate various lists as requested for events, mailings or e-appeals General Responsibilities Provide support to senior management as required Handle other data entry requests/projects from the other departments as assigned Participate in special projects and team/staff meetings Enroll in and complete professional development courses required to perform the duties of the job (Blackbaud, Raiser's Edge, etc.) Performs all other duties as required to support the goals of the department and the mission of the University. EDUCATION Bachelor's degree from a regionally accredited college or university required; MINIMUM QUALIFICATIONS Minimum of 3 years of experience in fundraising, business development, legal research, marketing, sponsored programs, or grantsmanship. Demonstrated experience in higher education environment, specifically advancement services and development. Knowledgeable regarding computer technology which plays a critical role in organizing and tracking needed information so that it can be used effectively during the cultivation and solicitation of donors. Outstanding interpersonal skills and flexibility that allow for effective management, team building, and quality relations with a variety of constituencies, including board members, donors, faculty, alumni, and staff. Ability to manage multiple priorities and projects while meeting deadlines. Computer proficiency, including Microsoft Office Suite, and Internet. APPLICATION INFORMATION Review of applications will begin immediately and continue until the position is filled. Please submit an employment application, cover letter detailing your interest and qualifications for the position, resume, and relevant transcript to apply. To apply for this job please visit voorhees.edu.