ECE School Receptionist (Part-Time)

ECE School Receptionist (Part-Time)

Salary

$34,004.00 - $45,719.00 Annually

Location

10005 E. Osborn Rd, Scottsdale, AZ

Job Type

Part-Time

Job Number

300023-260713

Department

Education

Opening Date

07/13/2026

Closing Date

7/27/2026 11:59 PM Arizona

• Description
• Benefits

Definition

Serves as the "first-line" resource of information for the public. The School Receptionist must be able to work independently, handle a variety of public relations issues and provide accurate information from school policies to school events. The execution of the duties of the School Receptionist must be done in a professional yet friendly manner.

Primary Job Functions

Primary functions may include the following tasks, knowledge's, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification.

Examples of Tasks

Job Duties:

Operates multi-line telephone system to answer incoming calls and directs callers and guests to appropriate personnel by performing the following duties:

Meet & Greet

• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access and issues passes as required.
• Retrieves messages from voice mail and forwards to appropriate staff.
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate staff.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers questions about the organization and provides callers with address, directions, and other information.

Communications

• Notifies parents/guardians if a child needs to be picked up
• Prepares notification letters for distribution.
• Communicates with administration, security and staff utilizing 2-way radio.
• Prepares and distributes school notifications for families including school closure dates.

Security

• Verifies proper identification of individuals checking out students.

Office & Clerical

• Assists Enrollment Technician with student registration by making copies, scanning enrollment documents to student files, collecting needed documents, ensuring registration applications are complete.
• Uses the Student Informational System to access information as needed.
• Enters family contact information into Procare at time of student enrollment and as contact information changes.
• Verifies student attendance in Procare and records absences.
• Receives, sorts, and routes mail, and creates, maintains and routes publications.
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents.
• Assists with maintaining classroom ratio requirements.
• Registers parents in Procare and provides instruction in how to sign children in and out of the system.
• Updates Student Emergency Cards as changes occur and notifies staff of changes.
• Receives and tracks late pickup notices, enters into Powerschool, and notifies staff according to procedure.
• Records incoming calls pertaining to staff absences and notifies appropriate personnel.
• Assists Certificate Program staff with clerical duties including communicating with families and child care providers.
• Creates and maintains spreadsheets for student tracking and reporting.

General Duties

• Attends professional development training.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Knowledge, Skills, Abilities and Other Characteristics

• The History, culture, traditions, and customs of the Salt River Pima-Maricopa Indian Community.

Knowledge In:

• General office practice and procedures, including those associated with confidential/sensitive information
• Modern office practices, procedures and equipment

Skilled in:

• Understanding and interpreting general concepts, rules, regulations and guidelines
• Effectively balancing daily tasks and demonstrating reasoned thinking
• Listening and communicating effectively with employees, students and parents
• Planning daily work volume, and ensuring effective completion of tasks
• Operating a variety of standard office equipment, including but not limited to: photocopiers, fax machines, personal computer, and printers
• Using MS Office suite application software including Word and Excel at an intermediate level
• Establishing and maintaining effective working relationships administrative and classroom staff, students and parents
• Following general oral and written instructions, policies and procedures
• Customer service best practices
• Use of telecommunication systems including telephone 2-way radios
• Keyboarding at 45 wpm

Ability to:

• Communicate effectively both verbally and in writing
• Maintain a calm demeanor with the public and students under a high volume of business
• Maintain confidentiality of student and education business records
• Meet deadlines
• Lift, carry, push and/or pull, stoop, kneel, crouch, and utilize significant fine finger dexterity.
• Sit 80% of the time, walk 10% of the time, and 10% standing. Must be able to lift up to thirty pounds

Minimum Qualifications

Education and Experience: High School Diploma or G.E.D. equivalent and one (1) year experience performing a variety of clerical/office support tasks; or completion of a post high school course/program in Office Practices, General Business, or closely related area may substitute for the required experience. One (1) year of work experience utilizing Microsoft Office programs including Word and Excel. Must hold current certification in first aid and CPR or able to secure such certification within six (6) months of date of hire.

Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.

Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

Special Requirements

Due to the confidential and sensitive nature of this position, successful completion of an extensive background investigation is required. Incumbent is required to pass a basic physical examination and provide proof of immunizations at time of hire. Follow-up physical examinations and current immunizations are required and must be completed to maintain good employment status. Maintaining booster shots on immunizations and taking a TB skin test or x-ray annually is also required. Documentation of the above medical actions is absolutely essential for the file and for the health of the children in the Early Childhood Education Program. Incumbent must also obtain First Aid and CPR certification within the first three (3) months of employment from the date of hire and maintain certification subsequently.

Driving Requirement: This job description does not require the incumbent to drive; however, any employee who chooses or is asked to drive an SRPMIC vehicle for work related community business must receive written annual authorization to do so. For clarification, work related community business includes driving to and from SRPMIC government sites and buildings.

Terms of Employment: This position is treated as a part-time non-exempt position scheduled for 20 hours per week.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

Salt River Pima-Maricopa Indian Community Employee Benefits Overview

Salt River Pima-Maricopa Indian Community (SRPMIC) is committed to supporting the health, well-being, and financial security of our employees. We offer a comprehensive benefits package to employees, designed to enhance your quality of life both at work and at home. Below is a summary of the benefits available to SRPMIC employees. Plan details and eligibility requirements are provided upon hire and are subject to change.

Health Care Benefits

SRPMIC provides medical, dental, vision, and life insurance coverage for all regular full-time employees enrolled in standard plans. These benefits represent a significant part of your total compensation.

Medical: Choose from three plan options to fit your needs-the Low Deductible Plan, the Mid-Deductible Plan, and the High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). As a self-funded plan, SRPMIC directly covers the cost of medical, pharmacy, dental, and vision services for all participants.

Dental: Enjoy nationwide access to the Humana Dental PPO/Traditional Preferred network, offering flexibility and choice in selecting dental care providers.

Vision: Coverage is provided through Davis Vision, including eye exams, lenses, frames, and contact lenses. Members also benefit from discounted rates on additional eyewear and services.

Life Insurance: All eligible employees are automatically enrolled in a fully paid basic term life insurance policy with a matching accidental death benefit.

Retirement Plans

SRPMIC supports your long-term financial goals through multiple retirement plan options:

401(k) and Roth Plans: Eligible employees can participate in both pre-tax and post-tax retirement savings plans. SRPMIC contributes 5% of your compensation to the pre-tax 401(k) and matches up to 3% of your salary deferral contributions.

Public Safety Personnel Retirement System (PSPRS): Available to eligible certified police officers and firefighters.

Arizona State Retirement System (ASRS): Available to Salt River School educators.

Health Reimbursement Arrangement (HRA): A retiree HRA with Health Equity, which is a tax-advantaged employer-funded account that retired employees (Age 55+) can use for qualified medical expenses, including some premiums, and out-of-pocket expenses such as copays and deductibles.

Paid Leave & Holidays

Annual & Sick Leave: Employees accrue separate balances for sick and annual leave each pay period. Sick leave may be used for personal or family illness and medical appointments, while annual leave covers vacation or personal time.

Holidays: SRPMIC observes 15 paid holidays each year, including two discretionary holidays and one day of birthday leave.

Other SRPMIC Paid Benefits

Short-Term Disability

Long-Term Disability

Employee Assistance Program (EAP)

SRPMIC offers a confidential Employee Assistance Program through SupportLinc, available at no cost to employees, their dependents, and household members.

Additional Voluntary Benefits

WellPath Wellness Program: A voluntary wellness initiative that encourages healthy living and rewards participation with incentives. Available to all employees and their dependents.

Flexible Spending Accounts (FSA): Administered by HealthEquity, FSAs allow you to pay for eligible health and dependent care expenses with pre-tax dollars.

Health Savings Account (HSA): Available to employees enrolled in the HDHP.

Supplemental Life & AD&D Insurance: Employees may purchase additional life and accidental death coverage for themselves and their dependents.

Public Service Loan Forgiveness (PSLF): SRPMIC is a qualified employer under the PSLF program. Employees may be eligible for federal student loan forgiveness.

At SRPMIC, we value our employees and are proud to offer benefits that support your health, well-being, and future.

Employer Salt River Pima-Maricopa Indian Community

Address 10005 E Osborn Road

Scottsdale, Arizona, 85256

Phone 480-362-7925

480-362-7925

Website http://www.srpmic-nsn.gov/employment