Education and Sustainability Administrator

Overview

Parts Authority, founded in 1972, is a leading national distributor of automotive replacement parts, tools/equipment and transmissions. Headquartered in Long Island, New York, Parts Authority is rapidly expanding, and today has more than 200 locations servicing customers in New York, New Jersey, Pennsylvania, Maryland, Washington DC, Virginia, Ohio, Georgia, Florida, Texas, Arizona, California, Oregon and Washington.

This is a fully remote opportunity, offering the flexibility to work from home. For anyone who prefers an in-office setting, office space can be made available upon request.

Each and every team member plays a vital role in our success. We are rapidly expanding and looking for a professional, self-motivated individual to fill the role of Education and Sustainability Administrator.

Responsibilities

This is a fully remote opportunity, offering the flexibility to work from home. For anyone who prefers an in-office setting, office space can be made available upon request.

The Education and Sustainability Administrator plays a key role in keeping our learning programs and sustainability reporting running smoothly. Working within the Education, Inclusion, and Sustainability department, this role serves as the day-to-day liaison between Education and our HR partners, administers our learning management system, supports companywide compliance training, and coordinates data collection for our annual sustainability reporting.

Time is split roughly 70% education and 30% sustainability, with sustainability work typically heavier at the beginning and end of the year. Both areas carry firm deadlines, so the ideal candidate is dependable, organized, and detail-oriented, communicates clearly and professionally in writing, and thrives on building and following routines. This position is a great fit for someone starting out and looking for a foot in the door with room to grow, or for someone seeking long-term stability. Our team is growing and evolving, and team members who excel have real opportunity to shape where their role goes.

Education and LMS Administration

• Serve as the day-to-day liaison between the Education team and HR partners, and manage the shared Education email inbox
• Respond to and resolve support requests submitted through Smartsheet forms promptly and within established timeframes
• Administer the learning management system (LMS), including creating, importing, updating, merging, and deactivating user accounts; managing course enrollments and groups; and maintaining user permissions
• Troubleshoot user and platform issues methodically, and communicate clearly with team members and HR partners through resolution
• Manage the annual compliance training cadence with HR partners, tracking state-mandated harassment prevention and workplace violence prevention training and following up to ensure timely completion
• Pull, archive, and prepare daily and weekly training reports, including building Excel pivot table reports distributed to HR partners each week
• Monitor expiring course content and research suitable replacement courses for review
• Provide publishing support for Education pages on the company intranet
• Maintain accurate records, email templates, and process documentation, and recommend improvements to existing procedures

Sustainability (ESG)

• Coordinate data collection for annual sustainability reporting, routing questions to the appropriate internal departments and following up to meet firm deadlines
• Gather and consolidate energy, fleet fuel, waste, and other operational data from internal teams, reporting platforms, and external vendors
• Compile data into master files and reporting templates, ensuring accuracy and completeness
• Maintain organized, year-over-year sustainability records in shared drives
• Support the growth of the sustainability program, which may include administering a future greenhouse gas (GHG) emissions management tool

General

• Collaborate with department team members on projects
• Plan and execute other related assignments, tasks, and special projects as needed

Qualifications

Requirements: Knowledge, Skills and Abilities:

• 0–2 years of experience in an administrative, coordinator, customer support, HR, or similar role; college degree not required
• Strong Excel skills, including pivot tables, filtering and sorting, and lookup formulas (e.g., XLOOKUP)
• Proficiency with Microsoft Office
• Excellent written communication skills and professional email etiquette
• Strong interpersonal skills and comfort with frequent outreach and follow-up across departments
• Ability to work independently in a remote environment while collaborating effectively as part of a team
• Strong adherence to deadlines, with the ability to prioritize workload and adapt to seasonal shifts in demand
• Ability to create, follow, and improve processes and routines; highly organized and detail-oriented
• Aptitude for problem-solving and patient, methodical troubleshooting
• Discretion in handling confidential team member information and accurate record keeping

Preferred:

• Experience with Smartsheet
• Experience with Google Workspace (Gmail, Drive, Sheets, etc.)
• Experience administering a learning management system (LMS)
• Interest in or experience with ESG, sustainability, or emissions reporting
• Bilingual; Spanish preferred

EEO

We are an Equal Opportunity Employer.  All persons shall have the opportunity to be considered for employment without regard to their actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity, sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws and ordinances.  We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance.

We will endeavor to make a reasonable accommodation to the known limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business.

Parts Authority, LLC Privacy Notice for California Applicants

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