Educational Assistant - Clerical

AUXILIARY

POSITION

DESCRIPTION

Position:

Educational

Assistant

-

Clerical

(Middle

School)

Work

Schedule:

180

days

per

year,

8

paid

holidays

Work

Group:

Auxiliary

-

Level

III

(35

hours

per

week)

Evaluation:

90

days,

thereafter

annually

or

as

needed

Reports

to:

Building

Principal

/

Director

of

Exceptional

Education

Summary:

Under

the

direction

of

the

building

administrator

and

Director

of

Exceptional

Education,

provide

clerical

support

by

assisting

teachers

and

administrators

with

paperwork.

Essential

Duties

and

Responsibilities

• Note:

The

above

description

is

illustrative

of

tasks

and

responsibilities.

It

is

not

meant

to

be

all-inclusive

for

every

task

or

responsibility.

1.

Scheduling

and

rescheduling

case

conference

meetings

2.

Organize

daily

EA

Schedule

3.

Organize

and

arrange

for

building

coverage

plans

and

find

sub-coverage

as

needed

4.

Collect

IEP

paperwork

from

teachers,

sending

notices

for

paperwork

not

received

5.

Scanning

and

sending

IEP

paperwork

to

the

P-H-M

Ex

Ed

Division

Office

6.

File

paperwork

into

student

files

7.

Assist

EAs

with

AOD

and

leave

time

8.

Work

collaboratively

with

District

IEP

reviewers

and

secondary

district

ex

ed.

supervisor

9.

Assist

teachers

with

making

visual

schedules,

and

curriculum

planning

(copies,

etc.)

for

instructional

use

10.

Collect

Zones

and

Sensory

Room

charts

and

digitize

that

information

11.

Jobs

and

tasks

requested

to

assist

and

support

the

school

team

12.

If

all

the

tasks

above

are

completed,

the

clerical

EA

will

support

students

in

a

traditional

EA

role

13.

Assist

in

organizing

EA

professional

development

14.

Build

and

maintain

a

positive

rapport

with

the

school

community

15.

Maintain

confidentiality

of

all

information

regarding

the

student,

parent,

staff,

and

classroom

incidents

16.

Follow

daily

schedules

and

procedures

as

assigned

17.

Discuss

student

limitations

only

with

the

supervisors

and

those

directly

involved

with

the

student's

educational

program

18.

Follow

other

directives

from

the

Director

of

Exceptional

Education

or

building

principal

19.

Perform

comparable

duties

of

a

like

or

similar

nature

as

an

Educational

Assistant

20.

Attend

training

sessions,

conferences,

seminars,

and

department

and

district

meetings

as

requested

Knowledge,

Skills,

and

Abilities

1.

Assessing

the

school

environments

of

the

student

2.

Have

on

hand

necessary

interventions

in

the

classroom

for

the

students

3.

Excellent

interpersonal,

communication,

and

organization

skills

4.

General

office

skills

(i.e.,

typing,

filing,

operation

of

duplicating

equipment)

5.

Performing

administrative

tasks

such

as

keeping

records

Education

1.

High

school

Diploma

or

Equivalent

2.

Sixty

credit

hours

of

college

or

the

ability

to

take

and

successfully

pass

the

paraprofessional

test

Physical

Ability:

Physical

demands

described

here

are

representative

of

those

that

must

be

met

by

an

employee

to

successfully

perform

the

essential

functions

of

this

job :

• While

performing

the

duties

of

this

job,

the

employee

is

significantly

required

to

stand,

walk,

sit,

use

hands

to

finger,

handle,

or

feel

objects,

tools,

or

controls,

reach

with

hands

and

arms,

stoop,

kneel,

crouch

or

crawl,

talk,

and

hear.

The

employee

must

be

able

to

lift

and/or

move

up

to

60

pounds.

Sensory

Requirements:

Most

tasks

require

visual

perception

and

discrimination.

All

tasks

require

oral

communication

ability.

Environmental

Factors:

The

work

environment

characteristics

described

here

are

representative

of

those

an

employee

encounters

while

performing

the

essential

functions

of

this

job :

• Tasks

are

regularly

performed

without

potential

exposure

to

adverse

environmental

conditions,

such

as

temperature

and

noise

extremes,

odors,

humidity,

vibrations,

traffic

hazards,

or

violence.

Some

daily

exposure

to

the

risk

of

injury

and/or

illness.

• The

noise

level

in

the

work

environment

is

usually

moderate;

however,

the

noise

level

can

vary

depending

upon

daily

activity,

but

will

still

remain

within

the

acceptable

noise

level

range.

Mental

Effort:

Normal

concentration/intensity,

which

includes

prolonged

mental

effort

with

limited

opportunity

for

breaks.

When

duties

and

responsibilities

change

and

develop

the

job

description

will

be

reviewed

and

subject

to

changes

of

business

necessity.

The

Penn-Harris-Madison

School

Corporation

will

provide

reasonable

accommodations

to

qualified

individuals

with

disabilities

to

allow

them

to

perform

the

essential

functions

of

the

job

when

such

individuals

request

an

accommodation.

5.6.24

gt/cs