Elementary Registrar/PEIMS Secretary

Primary Purpose:

Under moderate supervision provide routine clerical support for the efficient operation of the school administrative office and professional staff. Maintain current and accurate confidential student records. Work closely with District PEIMS Coordinator to ensure coding and maintenance of student records are accurate and updated in real time.

Qualifications:

Education/Certification:

High school diploma or GED

Knowledge of school record keeping

Special Knowledge/Skills:

Knowledge of general office procedures

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets and databases, and word processing

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice with some direction

Effective organizational, communication, and interpersonal skills

Ability to multi task and maintaing a positive and collaborative attitude.

Experience:

Prior experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.

2. Provide general clerical support including word processing, data entry, filing, and file maintenance.

3. Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.

4. Process changes and adjustments to student schedules.

5. Maintain complete and accurate student records including test scores and final grades on permanent records.

6. Compile, maintain, and file all reports, records, and other documents as required.

Reception and Phones

7. Receive incoming calls, take reliable messages, and route to appropriate staff.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress