Engineering Coordinator
Location: Gilbert, AZ
Summary
Advanced Technology Systems Company (ATSC) is seeking an organized, detail-oriented Engineering Coordinator to provide administrative, operational, and program support to the Engineering Department. This role helps coordinate departmental activities, maintain accurate records and documentation, support engineering and program workflows, and facilitate communication across teams.
The ideal candidate has strong organizational, communication, research, and coordination skills and can manage multiple priorities in a fast-paced engineering environment. This role reports to the Engineering Manager and works closely with Engineering personnel, Program Management, Operations, Finance, Contracts, and other internal and external stakeholders as needed.
Key Responsibilities
- Provide administrative and program support to the Engineering Department and Program Managers, including meeting coordination, calendar management, action-item tracking, and follow-up on assigned tasks.
- Coordinate meetings, reviews, and other department activities; prepare agendas, capture notes and action items, and distribute information to appropriate participants.
- Maintain departmental files, records, trackers, databases, and other controlled information, ensuring entries are accurate, current, and organized.
- Assist with coordinating engineering schedules, deliverables, resource information, and project documentation in collaboration with Engineering leads and Program Management.
- Support the preparation, formatting, review, and routing of engineering documents, reports, presentations, correspondence, and other departmental materials.
- Assist with engineering change and document-control workflows by tracking submittals, approvals, revisions, and required follow-up in accordance with established procedures.
- Collect and compile information from multiple sources; prepare status summaries, metrics, reports, and responses to internal requests.
- Support proposal and business-development activities, including Requests for Proposal (RFPs) and Requests for Quote (RFQs), by coordinating inputs, tracking deadlines, and assisting with document preparation, schedule inputs, and cost-estimate coordination.
- Coordinate with internal departments and external contacts on routine information requests, meeting arrangements, document exchanges, and other assigned matters.
- Assist with procurement and tracking of engineering supplies, equipment, and services, coordinating with the appropriate purchasing and finance personnel.
- Support budget and cost-tracking activities by collecting information, maintaining trackers, and preparing reports as requested.
- Identify administrative or coordination issues that affect departmental execution and work with the appropriate personnel to resolve or escalate them.
- Support special projects and process-improvement activities that improve the organization, visibility, and efficiency of Engineering operations.
- Perform other duties as assigned.
Required Qualifications
- Associate or bachelor's degree in business administration, project coordination, communications, or a related field; equivalent relevant experience may be considered.
- Experience in administrative coordination, project support, operations support, or a similar role.
- Strong organizational skills, attention to detail, and consistent follow-through.
- Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
- Ability to maintain accurate records, manage trackers and databases, compile information, and prepare clear written summaries.
- Strong written and verbal communication skills and the ability to interact professionally with personnel at different levels of the organization.
- Ability to manage multiple tasks, respond to changing priorities, and meet deadlines in a fast-paced environment.
- Ability to handle sensitive company, personnel, program, and technical information appropriately.
- Ability to work independently while coordinating effectively with cross-functional teams.
Preferred Qualifications
- Experience supporting engineering, aerospace, defense, manufacturing, or government-contracting organization.
- Familiarity with project schedules, work breakdown structures (WBS), resource trackers, deliverable tracking, or program status reporting.
- Experience with document-control, configuration-management, product data management (PDM), or electronic records systems.
- Experience supporting proposal development, RFP/RFQ responses, budget tracking, procurement coordination, or cost-estimate inputs.
- Familiarity with Microsoft Teams, SharePoint, Microsoft Lists, or similar collaboration and workflow tools.
- Ability to obtain and maintain a government security clearance if required by assigned programs.
Desired Skills
- Self-motivated, dependable, and proactive in identifying items that need attention or follow-up.
- Able to organize complex information and present it clearly and concisely.
- Comfortable working with technical staff and supporting processes that require accuracy, traceability, and timely coordination.
- Professional judgment, discretion, adaptability, and a service-oriented approach.
Physical Demands & Work Environment
Work is primarily performed in an office or engineering environment and involves regular use of a computer and standard office equipment. The position requires the ability to sit or stand for periods of time, communicate with others, and move between office or engineering work areas as needed. Occasional lifting or moving of office materials or equipment may be required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
ATSC is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans, and persons with disabilities.
Advance Technology Systems Company is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.