Administrative Skills, Analysis Skills, Billing, Card Processing, Communication Skills, Construction, Contract Creation, Contract Management, Contract Processing, Credit Union, Detail Oriented, Documentation, Driver's License, Finance, Financial Compliance, Flexible Spending Accounts, Geographic Information Systems (GIS), Human Resources, Insurance, Inventory Management, Legal, Legal Documents, Liens, Lift/Move 25 Pounds, Mail Processing, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Problem Solving Skills, Procurement Management, Project Tracking, Purchasing/Procurement, Reconciliation, Record Keeping, Regulatory Compliance, SAP, Technical Support, Telephone Skills
Engineering Support Coordinator
Salary
$20.09 Hourly
Location
700 Main Center, Victoria, TX
Job Type
Full-Time
Job Number
23-00632
Department
Engineering Services
Division
Engineering
Opening Date
07/21/2026
Max Number of Applicants
55
- Description
- Benefits
- Questions
JOB SUMMARY
The Engineering Support Coordinator is responsible for preparing, processing, and managing contracts and procurement-related activities. This role ensures compliance with applicable regulations, maintains organized records, and coordinates contract execution. Additional responsibilities include administrative support duties.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Provide administrative support by answering and directing calls, greeting visitors, and managing correspondence.
- Sort and distribute mail, maintain records of communications, and ensure organized document storage.
- Oversee office supply procurement and inventory management.
- Process invoices, approve payments, and reconcile procurement transactions.
- Monitor and report infrastructure concerns such as streetlight outages.
- Maintain accurate records of excavated soil locations and submit monthly reports.
- Update and maintain GIS project lists to ensure accuracy in project tracking and closures.
- Reconcile P-Card transactions, verify purchases, and ensure financial compliance.
- Support engineers, finance, and procurement teams by facilitating documentation and administrative processes.
- Coordinate bid ads, manage Bid Net postings, attend bid events, document results, and prepare contracts post-Council approval.
- Ensure the finalization of contracts, obtain necessary signatures, and submit for legal execution.
- Prepare contract books, coordinate the pre-construction meeting, issue the Notice to Proceed, and verify invoices.
- Ensure the Certificate of Acceptance is sent to the contractor, archive project files, address surety inquiries, withhold payments for liens until resolved, and monitor contract insurance compliance.
- Other duties as assigned.
PHYSICAL AND ENVIRONMENTAL CONDITIONS
The position requires the ability to work in a standard office environment and move throughout event spaces and community facilities. Duties may include sitting, standing, walking, kneeling, reaching, twisting, and lifting. The role involves occasional lifting and carrying of items up to 25 pounds, such as event supplies or office materials. The employee must be able to set up and break down event equipment and navigate indoor and outdoor spaces, including stairs and uneven terrain.
REQUIRED QUALIFICATIONS
KNOWLEDGE, SKILLS, AND ABILITIES
- HS Diploma or equivalent and two (2) years relevant experience.
- Knowledge of contract management principles, procurement processes, and municipal policies.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and SAP.
- Strong organizational and analytical skills with attention to detail and accuracy.
- Effective communication and problem-solving abilities with the capacity to work independently.
- Experience in reviewing and processing legal and financial documents is preferred.
The City of Victoria offers a complete benefits package to full-time employees that includes but not limited to: health, dental and vision insurance, Flexible Spending Account (FSA), Health Savings Account (HSA), Texas Municipal Retirement System (TMRS) with a 2:1 City match, short and long-term disability, holidays, vacation, sick leave, paid parental leave, longevity pay and credit union.
Check out our great Wellness Programs!
Please visit the Human Resources Departments benefits page for more details.
01
Do you have a High School Diploma or GED?
02
Do you have a valid Drivers License?
03
What interests you about this position?
04
How would you describe your experience with legal and financial documents such as reviewing or processing?
- 3-5 years of experience
- 1-2 years of experience
- No experience
05
How proficient are you in Microsoft Office Suite (Word, Excel, Outlook)?
- Highly proficient and use it regularly
- Some experience but need further training
- Little to no experience
06
How many years of administrative experience do you have?
- No experience
- 1-2 years
- 3-4 years
- 5+ years
Required Question
Employer City of Victoria
Address 702 N. Main Street - 700 Main Center
Suite 120
Victoria, Texas, 77901
Phone 361-485-3500