Enrollment Coordinator I

Enrollment Coordinator I

Salary

$21.32 - $25.08 Hourly

Location

UVU Lehi Campus

Job Type

Part-Time Staff

Job Number

FY2706746

Division

VP Academic Affairs

Department

Concurrent Enrollment

Opening Date

10/28/2026

Closing Date

11/4/2026 11:59 PM Mountain

Required Documents Needed to Apply

Resume

Cover Letter

Applicant Support

1-855-524-5627

Support@schooljobs.com

• Description
• Benefits
• Questions

Position Announcement

At Utah Valley University, youll play a meaningful role in expanding educational opportunities for thousands of high school students across the state. As an Enrollment Coordinator, you will help manage the critical processes that support concurrent enrollment programs serving more than 20,000 students annually. This position offers the opportunity to develop expertise in admissions, registration, scheduling, records management, and data systems while collaborating with schools, university departments, and state partners to ensure a seamless student experience.

Based at UVUs Lehi Campus, this role combines technical problem-solving, relationship building, and process improvement in a fast-paced environment. Youll receive mentorship and training from experienced enrollment professionals while contributing to initiatives that directly impact student access and success. For individuals who enjoy working with data, improving processes, supporting educational partners, and making a measurable difference, this position offers a rewarding opportunity for professional growth within a dynamic, mission-driven institution.

Summary of Responsibilities

• Admissions, Registration, and Records: Assists with admissions, registration, and records processes for a caseload of high school concurrent enrollment students. Documents change requests and enters the changes into the enrollment system for issues such as section changes and increases the student credit cap. Investigates and resolves admissions, registration, and records errors. Engages in consistent and proactive process improvement. Coordinates with internal UVU departments to ensure admissions, registration, and other CE functions run smoothly. Processes and validates enrollment and records exceptions in coordination with the UVU Registrar's Office to ensure data accuracy and policy compliance. Responsible for petitions, auditing final and missing grades, managing Repeat Reports, correcting high school data, and SSID numbers. Assisting IR in collecting, verifying, and correcting institutional data for state reporting requirements. Validate graduation dates and assist with transcript collection.
• Academic Scheduling: Collaborate with AS&P Professional Development Managers regarding course creation and management of existing CE course offerings based on instructor applications and other relevant data sources. Tailor all course offerings to each individual high school site. Accurately identify and build CE courses within the UVU Academic Scheduling CourseLeaf/CLSS application. Determine the correct application of Scheduling Rules and TOPS codes for payment structures, request CRNs, and identify and assign critical course details. Update the public course listing webpage. Update instructor and course information across interconnected platforms, including Banner, Monday.com, and the CE website, to ensure data accuracy. Partners closely with the AS&P team to ensure FERPA compliance for instructors. Assigns and audits instructor compliance for course access.
• High School Partnerships: Work closely with high school coordinators, students, and parents to identify, research, and resolve concerns and issues regarding admissions, registration, records corrections, grade changes, drops, section swaps, and withdrawals, and scheduling errors. Identify and resolve conflicts involving high school students, parents, and coordinators to determine if escalation to the director is required. Provide onboarding and ongoing training for high school coordinators. Manage the coordinators access to the HSCE dashboard. Assist in planning and executing events such as the Fall Registration Kickoff, Mid-Year Check In, Virtual Q&A, and End-of-Year Recognition.
• Other job-related duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree and one year of professional experience in a related discipline; OR a combination of education and experience totaling five years.

For Example:

• A bachelors degree from an accredited institution and one year of professional experience related to the duties of the position.
• OR an associates degree from an accredited institution and three years of professional experience related to the duties of the position.
• OR two years of college coursework (approximately 60 semester credits) and three years of professional experience related to the duties of the position.
• OR one year of college coursework (approximately 30 semester credits) and four years of professional experience related to the duties of the position.
• OR any combination of related education and professional experience totaling five years.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of department processes, procedures, and policies (training provided).

• Knowledge of university admission and registration processes (training provided).

• Knowledge of Banner, Recruit, and other admission software (training provided).

• Knowledge of Academic Scheduling (training provided).

• Knowledge of FERPA regulations (training provided).

Skills

• Skills in Data entry (training provided).

• Skills in Ellucians Banner student information system (training provided).

• Skills in Microsoft Office products: Excel, Word, PowerPoint, Outlook, Teams, SharePoint, OneDrive (training provided).

• Skills in Qualtrics Experience Management Software (training provided).

• Skills in record management

Abilities

• Ability to create, implement, and evaluate processes and procedures.

• Ability to collaborate with internal and external stakeholders

• Ability to accept feedback and change behavior.

• Ability to adapt and adjust for the benefit of the team.

• Ability to communicate verbally and in writing.

• Ability to think creatively and explore improvements to processes and procedures.

• Ability to work and compromise effectively with a team.

• Ability to work independently and take initiative.

• Ability to meet deadlines despite frequent interruptions and conflicting time demands.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

Although part-time and adjunct (less than 30 hours per week) employees are ineligible for the full-time employee benefits package, the university is pleased to offer the following:

• Undergraduate tuition remission benefit:

• Part-time: waives 100 percent of tuition and general student fees for up to 3 credit hours or 1 course after 6 consecutive months of employment and a minimum of 480 hours worked (dependents do not qualify)

• Adjunct: waives 100 percent of tuition and general student fees for one course per semester in which there is an active teaching assignment at the university (dependents do not qualify)

• Access to the Employee Assistance Program (EAP)

• Access to Campus Recreation and Wellness

• Exclusive cash rewards through Utah Community Credit Union's (UCCU) branch on UVU's campus when becoming a member

01

Do you meet the minimum requirements for this position as outlined? Graduation from an accredited institution with a bachelor's degree and one year of professional experience in a related discipline; OR a combination of education and experience totaling five years. FOR EXAMPLE: • A bachelors degree from an accredited institution and one year of professional experience related to the duties of the position. • OR an associates degree from an accredited institution and three years of professional experience related to the duties of the position. • OR two years of college coursework (approximately 60 semester credits) and three years of professional experience related to the duties of the position. • OR one year of college coursework (approximately 30 semester credits) and four years of professional experience related to the duties of the position. • OR any combination of related education and professional experience totaling five years.

• Yes
• No

02

This position is based at UVUs Lehi Campus. Are you able and willing to work on-site at the Lehi Campus?

• Yes
• No

03

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

04

How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8+

05

Do you have experience supporting admissions, registration, records, or enrollment-related processes?

• Yes
• No

06

Do you have experience maintaining, auditing, or correcting data in a student information system, database, or similar records management system?

• Yes
• No

07

Do you have experience investigating and resolving student, customer, or data-related issues while ensuring accuracy and compliance with policies and procedures?

• Yes
• No

08

Do you have experience creating, scheduling, coordinating, or managing courses, programs, events, or similar operational activities?

• Yes
• No

09

Do you have experience collaborating with multiple stakeholders, such as students, parents, schools, customers, departments, or external partners, to resolve concerns and support operations?

• Yes
• No

10

Do you have experience providing training, onboarding, guidance, or ongoing support to employees, customers, students, or partner organizations?

• Yes
• No

Required Question

Employer Utah Valley University

Address 800 W. University Parkway

Orem, Utah, 84058

Phone Applicant Support 855-524-5627

Website http://www.uvu.edu