Enterprise Data & AI Portfolio Operations Lead

Tarrytown, NY

$85 Per Hour
Instant Apply

4 days ago

Job Description

ENTERPRISE DATA & AI PORTFOLIO OPERATIONS LEAD
Location: Tarrytown, NY (MUST be able to work onsite 4 days per week
Pay Rate: $85$105 per hour
Hours: Full-Time
Duration: Long-Term Contract
Summary:
Our pharmaceutical client is seeking an experienced Enterprise Data & AI Portfolio Operations Lead to support enterprise-wide data, analytics, and artificial intelligence initiatives. This senior-level, hands-on role will oversee portfolio operations, governance, financial tracking, executive reporting, and process improvements to ensure strategic initiatives remain organized, compliant, and aligned with business objectives.
Description Enterprise Data & AI Portfolio Operations Lead:

Manage day-to-day portfolio operations across enterprise data, analytics, and AI initiatives, tracking priorities, milestones, project health, financials, risks, dependencies, and resource capacity.
Maintain accurate portfolio records, project status updates, business cases, financial information, and executive reporting using Planview and other enterprise platforms.
Develop and maintain audit-ready Project Management Office (PMO) documentation, including project lifecycle artifacts, governance records, milestone plans, RAID logs, decision registers, approvals, and compliance documentation.
Prepare executive-level reports, leadership presentations, portfolio summaries, Steering Committee (SteerCo) materials, and strategic updates.
Coordinate portfolio governance meetings, including weekly, biweekly, and monthly reviews, ensuring decisions, action items, and follow-ups are documented and completed.
Support annual portfolio planning, budgeting, and financial management, including CapEx/OpEx tracking, business cases, funding assumptions, cost estimates, and resource allocations.
Coordinate Statements of Work (SOWs), vendor management, procurement activities, purchase orders, approvals, and onboarding processes.
Partner with Finance, Procurement, Legal, IT, and business stakeholders to ensure portfolio activities align with enterprise requirements.
Utilize Microsoft 365 Copilot and approved AI automation tools to streamline reporting, documentation, meeting summaries, portfolio updates, and governance workflows.
Identify opportunities to improve portfolio processes, standardize templates, automate repetitive tasks, and enhance reporting accuracy.
Monitor project compliance, data quality, financial risks, and operational issues, proactively identifying gaps and implementing corrective actions.
Maintain portfolio documentation and project repositories in SharePoint, Jira, Planview, and related enterprise systems.
Translate complex project information into concise, actionable updates and recommendations for senior leadership.
Independently manage competing priorities, resolve operational issues, and drive initiatives and outstanding action items to completion.

Qualifications Enterprise Data & AI Portfolio Operations Lead:

7+ years of experience in enterprise portfolio management, program management, PMO operations, or enterprise governance.
Strong hands-on experience managing large-scale enterprise technology portfolios, preferably involving data, analytics, artificial intelligence, or digital transformation initiatives.
Demonstrated experience with Planview or comparable enterprise Project Portfolio Management (PPM) platforms.
Strong knowledge of Project Management Lifecycle (PMLC) processes, portfolio governance, compliance requirements, and audit-ready documentation.
Experience developing executive dashboards, portfolio status reports, Steering Committee presentations, business cases, and leadership communications.
Strong financial management experience, including budgeting, forecasting, CapEx/OpEx tracking, cost allocation, and annual planning.
Experience with vendor management, Statements of Work (SOWs), procurement processes, purchase orders, and contract administration.
Proficiency with **SharePoint, Jira, Microsoft 365, and Microsoft Cop

#IND1

Numbers & Facts

Location

Tarrytown, NY

Skills

Artificial Intelligence (AI)unmatched
Atlassian JIRAunmatched
Automationunmatched
Biotech and Pharmaceuticalunmatched
Budget Managementunmatched
Budgetingunmatched
Business Caseunmatched
Capital Expenditure (CAPEX)unmatched
Contract Managementunmatched
Corrective Actionunmatched
Cost Allocationunmatched
Cost Estimatesunmatched
Data Analysisunmatched
Data Qualityunmatched
Documentationunmatched
Financeunmatched
Financial Managementunmatched
Financial Operationsunmatched
Financial Riskunmatched
Forecastingunmatched
Fundingunmatched
Identify Issuesunmatched
Investment Managementunmatched
Leadershipunmatched
Legalunmatched
Maintain Complianceunmatched
Microsoft Product Familyunmatched
Microsoft SharePointunmatched
Onboardingunmatched
Operational Expenditure (OPEX)unmatched
Operational Supportunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Product Lifecycleunmatched
Project Lifecycleunmatched
Project Portfolio Management (PPM)unmatched
Project Trackingunmatched
Project/Program Managementunmatched
Purchase Ordersunmatched
Purchasing/Procurementunmatched
RAID Storageunmatched
Record Keepingunmatched
Regulatory Complianceunmatched
Reporting Dashboardsunmatched
Resource Managementunmatched
Statement of Work (SOW)unmatched
Status Reportsunmatched
Strategic Planningunmatched
Vendor/Supplier Managementunmatched
Vendor/Supplier Selectionunmatched

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