Entry-Level Freight Dispatcher — Load Documentation
Full-Time | Remote — United States | U.S. Transportation Operations
Accurate Documentation Keeps Freight Moving
We are hiring Entry-Level Freight Dispatchers to support U.S. trucking operations with a focus on load documentation, shipment records, dispatch coordination, and accurate communication.
This position is entry-level specifically in professional freight dispatching. Previous employment as a freight dispatcher is not required. Applicants must, however, have previous professional experience in trucking, transportation, logistics, or a closely related field and understand basic U.S. trucking operations.
Load Confirmations and Shipment Records
- Review rate confirmations for load numbers, agreed rates, pickup and delivery locations, appointment details, and equipment requirements.
- Compare dispatch instructions with information provided by freight brokers.
- Identify missing, incomplete, or inconsistent shipment information.
- Maintain organized electronic records for active and completed loads.
- Confirm that drivers receive accurate load and shipment information.
- Maintain accurate communication records throughout the load lifecycle.
Transportation Documentation
- Track bills of lading, proof-of-delivery documents, rate confirmations, and other shipment records.
- Identify missing signatures, incorrect reference numbers, and incomplete documentation.
- Coordinate document corrections with authorized transportation personnel.
- Organize documentation required for carrier invoicing and factoring.
- Maintain accurate shipment histories.
- Identify documentation requiring additional review or follow-up.
Dispatch Coordination
- Communicate professionally with drivers and freight brokers regarding documentation and load status.
- Use DAT One, Truckstop, or comparable freight load boards to review available freight.
- Assist with loaded-mile, deadhead-mile, and rate-per-mile calculations.
- Monitor pickup, transit, delivery, and other shipment milestones.
- Update dispatch and transportation records.
- Document detention, layover, scheduling changes, TONU, and other applicable freight exceptions.
- Escalate discrepancies, documentation problems, safety concerns, or operational issues requiring additional review.
Required Transportation Background
Previous professional freight-dispatch employment is not required.
Applicants must have previous professional experience or practical knowledge in an applicable transportation area, such as:
- CDL-A trucking
- Transportation or logistics operations
- Fleet operations or administration
- Truck-driver recruiting with practical trucking knowledge
- Freight brokerage support
- Carrier operations
- Load planning
- Transportation coordination
- Comparable U.S. trucking operations
Required Skills
- Working knowledge of U.S. trucking and transportation operations.
- Familiarity with U.S. freight load boards.
- Understanding of common freight and transportation terminology.
- Ability to review shipment information carefully and identify inconsistencies.
- Ability to calculate loaded mileage, deadhead mileage, and rate per mile.
- Understanding of common equipment types including Dry Van, Reefer, Flatbed, and Step Deck.
- Fluent professional spoken and written English.
- Strong professional telephone and email communication.
- Strong computer and data-entry skills.
- Ability to work accurately with spreadsheets and digital documents.
- Reliable computer and stable high-speed internet connection.
- Ability to work independently in a remote environment.
Helpful Additional Experience
- Rate confirmations
- Bills of lading
- Proof-of-delivery documentation
- Carrier billing or factoring documentation
- Transportation-management systems
- Fleet administration
- Dispatch assistance
- Freight brokerage support
- Load tracking
Work Arrangement and Schedule
This is a full-time remote position supporting U.S. transportation operations.
The position requires availability during assigned U.S. transportation operating hours. Specific working days and schedules will be provided as part of the hiring process.
Applicants must maintain a professional remote-work environment with reliable internet and dependable communication capability.
Compensation
- Weekly Compensation Range: $2,000–$3,500
- Employment: Full-Time
Compensation within the stated range will depend on relevant transportation experience, qualifications, demonstrated capabilities, and assigned responsibilities.
What We're Looking For
We're looking for someone who understands that accurate documentation is an important part of successful freight operations.