Equipment and Materials Supervisor

Position Overview: The Equipment & Materials Supervisor leads the team responsible for all tool, equipment, and serialized asset operations within the warehouse cage. This role supervises, trains, and develops Warehouse Technicians and ensures accurate inventory management, calibration compliance, asset tracking, repair coordination, and readiness of job-specific materials for field deployments. The Supervisor works closely with Project Management (PM) teams, department leadership, the Inventory Control Supervisor, and Facility Operations Manager to ensure tools, consumables, and precision equipment meet operational demands and compliance standards.

Key Responsibilities:

• Inventory Coordination & Deployment Support

o Coordinate with Project Management teams and department leadership to identify job-specific tool and consumable requirements.

o Receive deployment order quantities for consumables and submit orders in alignment with direction from the Inventory Control Supervisor.

o Manage inventory of consumables such as F-bracket kits and other job-specific materials.

o Order and maintain appropriate on-hand quantities of job specific materials.

o Ensure adequate on-hand quantities of tools, PPE, and related equipment to meet operational demand.

o Oversee ordering of tools and equipment across departments, including specialized or job-specific tools.

• Warehouse Cage Operations Oversight

o Oversee all inventory, storage, and operational processes within the warehouse cage.

o Ensure cage inventory is organized, secured, and accurately tracked.

o Maintain control and accountability for serialized tools and equipment assets.

• Tool & Equipment Repair Management

o Oversee inspection, maintenance, and repair of tools and equipment assets.

o Coordinate repairs with approved vendors and track turnaround timelines.

o Monitor product and vendor quality and communicate concerns to the Facility Operations Manager.

• Calibration & Compliance Management

o Provide oversight to ensure all tools and precision inspection equipment meet calibration standards.

o Ensure calibration, inspection, and functional status compliance is maintained at all times.

o Communicate with department leadership regarding calibration schedules, repair timelines, and equipment readiness.

o Maintain documentation and audit readiness for calibration and inspection records.

• Asset Tracking & System Accuracy

o Oversee accurate asset tracking within Asset Infinity and any future implemented asset management software.

o Supervise Warehouse Technician data entry and verify asset status updates are accurate and timely.

o Ensure serialized equipment tracking is current, traceable, and audit-ready.

• Team Leadership & Supervision

o Directly supervise the equipment and materials team, currently two Warehouse Technicians and expected to grow to four to five direct reports, including assigning work, setting daily priorities, and balancing workload to support field deployment schedules.

o Participate in recruiting, interviewing, and hiring decisions for the team in partnership with Human Resources.

o Lead onboarding for new team members and ensure completion of required safety, equipment handling, and asset tracking training.

o Set clear performance expectations, provide regular coaching and feedback, and conduct performance reviews.

o Address performance and conduct concerns promptly and consistently, document issues, and partner with Human Resources on corrective action.

o Manage team schedules, approve timecards and time-off requests, and ensure all hours worked, including overtime, are accurately recorded.

o Champion a strong safety culture by enforcing PPE, safe lifting, equipment operation, and housekeeping standards; report and support investigation of incidents and near misses.

o Promote accountability, accuracy, and adherence to company procedures.

o Build scalable workflows, standard operating procedures, and team structure as the department grows, and recommend future staffing needs to leadership.

o Foster a respectful, collaborative team environment and model professionalism and teamwork.

• Training & Development

o Train and oversee Warehouse Technicians in proper handling, tracking, inspection, and storage of precision tools and equipment.

o Develop technician understanding of inspection instruments, calibration standards, and compliance requirements.

o Cross-train team members to ensure coverage of critical cage functions during absences and peak deployment periods.

o Identify development opportunities for team members and support their career growth, including preparing a backup to cover supervisory duties when needed.

• Communication & Reporting

o Maintain consistent communication with PM teams, department leadership, Inventory Control Supervisor, and Facility Operations Manager.

o Provide updates on cage inventory status, serialized equipment readiness, vendor performance, and repair timelines.

o Identify operational gaps and recommend process improvements to enhance efficiency and asset control.

Qualifications:

• High school diploma or equivalent required; associate degree or technical training preferred.

• 3+ years of experience in warehouse operations, tool management, inventory control, or related field.

• 1+ year of supervisory or lead experience in a warehouse, tool room, or inventory setting required; 2+ years preferred.

• Demonstrated ability to coach, motivate, and hold team members accountable.

• Familiarity with precision inspection tools and calibration requirements strongly preferred.

• Experience with asset tracking software (e.g., Asset Infinity or similar systems).

• Strong organizational, communication, and leadership skills.

Physical Requirements:

• Ability to frequently stand and walk for extended periods (up to 8-10 hours per shift) within warehouse and cage environments.

• Ability to lift, carry, push, and pull materials and equipment weighing up to 50 pounds regularly and up to 75 pounds occasionally, with or without assistance.

• Frequent bending, stooping, kneeling, crouching, climbing ladders, and reaching above shoulder height to access stored tools and equipment.

• Manual dexterity sufficient to handle small components, serialized parts, precision inspection instruments, calibration devices, and electronic tracking equipment.

• Visual acuity (near and far vision) sufficient to read serial numbers, calibration stickers, inspection markings, computer screens, and detailed documentation.

• Ability to safely operate warehouse equipment such as pallet jacks, carts, and shelving systems (forklift certification preferred if applicable).

• Ability to tolerate warehouse environmental conditions including varying temperatures, dust, noise, and moderate industrial activity.

• Ability to wear required Personal Protective Equipment (PPE), including safety glasses, gloves, steel-toe footwear, and other job-required protective gear.

• Physical capability to inspect tools and equipment for damage, wear, calibration compliance, and functionality.

Mental / Cognitive Requirements:

• High level of sustained attention to detail to ensure accurate serialized asset tracking, calibration compliance, and documentation integrity.

• Ability to analyze inventory levels, usage trends, and operational demand to proactively manage stock and prevent shortages.

• Strong organizational skills to manage multiple priorities including deployment preparation, repair coordination, calibration scheduling, and technician oversight.

• Critical thinking skills to identify discrepancies in asset records, calibration status, vendor performance, and process inefficiencies.

• Ability to interpret technical documentation, calibration standards, inspection criteria, and compliance requirements.

• Capacity to make timely, sound decisions regarding tool readiness, repair disposition, and inventory allocation.

• Strong written and verbal communication skills to coordinate with PM teams, department leadership, vendors, and Facility Operations Manager.

• Ability to maintain composure and professionalism in high-demand or deadline-driven deployment environments.

• Ability to coach and develop team members and to address performance concerns and workplace conflicts fairly and constructively.

• Mathematical aptitude sufficient to reconcile counts, verify quantities, analyze usage data, and validate ordering needs.

• Ability to adapt to new asset tracking systems, software updates, and evolving operational processes.

• Capacity to maintain confidentiality and accountability regarding company assets, serialized equipment, and compliance documentation.

FLSA Status: Exempt

Pay Range: $70-80,000 Annually

Reports to: Facility Operations Manager

Note: The above job description is a general overview of the responsibilities and requirements typically associated with the role of an Equipment & Materials Supervisor. The specific duties and requirements may vary depending on organizational requirements and industry standards.

Exo is committed to equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law.