Estate Manager (2026)

Excellence Services, LLC

Atherton, CA

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JOB DETAILS

JOB TYPE

Full-time

SKILLS

Analysis Skills, Apple MacBook, Apple iPhone, Artificial Intelligence (AI), Communication Skills, Communications Protocols, Contingency Plans, Continuous Improvement, Detail Oriented, Direct Response Advertising, Driver's License, Emergency Response, English Language, Establish Priorities, Estate Management, Health Insurance, High Net Worth, Identify Issues, Landscaping, Maintenance - HVAC, Maintenance Services, Multitasking, On Call, On Site Support, Operational Improvement, Operations, Organizational Skills, People Management, Performance Analysis, Performance Reviews, Privacy Controls, Problem Solving Skills, Procedure Implementation, Project/Program Management, Property Maintenance, Quality Management, Record Keeping, Risk Analysis, System Operations, Systems Maintenance, Time Management, United States Department of Energy (DOE), Vaccination, Vendor/Supplier Management, Vendor/Supplier Planning

LOCATION

Atherton, CA

POSTED

30+ days ago

Location: Atherton, CA, 94027 (On-site)
Job Type: Full-Time

Availability: Typically 9 am - 5:30 pm M-F. As a salaried exempt position, the role is based on responsibilities and results, with reasonable availability for on-call support as needed to fulfill management duties.

COMPENSATION:
•   $180,000 - up to $300,000/year (DOE)
•   Discretionary year-end bonus (up to 20%)
•   Health insurance
•   Paid vacation, holidays, sick days

Position Overview
A private ultra-high-net-worth household in Atherton, California is seeking an experienced Estate Manager to oversee the day-to-day operations of a high-end private residence.
The Estate Manager is a salaried exempt management employee responsible for directing and overseeing the operations of the estate and associated properties.

Key Responsibilities
Estate Operations
•   Oversee daily operations of a high-end private estate in Atherton.
•   Ensure the property is maintained to an exceptional standard at all times.
•   Manage household readiness, maintenance schedules, service quality, and operational priorities.
•   Identify issues early and resolve them proactively before they require principal involvement.
•   Maintain a structured system for property operations, follow-ups, issue tracking, and closure.
Staff Management
•   Direct, supervise, and evaluate household staff and onsite service personnel.
•   Set clear expectations, workflows, standards, and accountability.
•   Monitor staff performance, service quality, punctuality, professionalism, and execution.
•   Support training, corrective follow-up, and continuous improvement of household operations.
•   Reduce repeated mistakes and low-level operational issues through structured management systems.
Vendor Management
•   Manage vendors and service providers, including maintenance, landscaping, pool, HVAC, security, repairs, specialty contractors, and other estate-related vendors.
•   Coordinate vendor schedules, access, service quality, follow-up, and issue resolution.
•   Ensure vendors meet household standards and complete work properly and on time.
•   Maintain vendor records, service history, and recurring maintenance schedules.
SOP, Systems & Quality Control
•   Build, improve, and enforce SOPs, checklists, inspection routines, communication protocols, and escalation standards.
•   Create practical systems that improve consistency, reduce mistakes, and make daily operations easier to manage.
•   Conduct regular quality checks and ensure issues are documented, assigned, followed up, and closed.
•   Help create a household operation that is structured, reliable, and not dependent on principals’ daily involvement.
Project Management
•   Manage estate-related projects, repairs, upgrades, maintenance tasks, and operational improvements.
•   Track timelines, owners, vendors, costs, risks, and completion status.
•   Ensure projects are completed properly, efficiently, and with minimal disruption to the household.
Communication & Reporting
•   Provide concise, organized, and solution-oriented updates to management and principals when needed.
•   Exercise discretion in determining when and how to escalate household issues. Escalate appropriately with clear options and recommendations.
•   Maintain discretion and professionalism in all communication.
•   Protect the privacy, confidentiality, and preferences of the household.
Emergency Response
The Estate Manager serves as the primary operational decision-maker during emergencies and is expected to:
•   Assess risks
•   Direct response efforts
•   Coordinate vendors
•   Protect principals and assets
•   Implement contingency plans
•   Document actions and outcomes

Requirements
•   Bachelor’s degree preferred.
•   7+ years of experience managing large, high-end private residences, private estates, UHNW households, family office residences, or comparable luxury residential environments.
•   Proven experience managing household staff, vendors, maintenance, service standards, and daily estate operations.
•   Strong project management and people management skills.
•   Proven ability to build or operate SOPs, checklists, quality control systems, vendor logs, staff schedules, trackers, and escalation protocols.
•   Flexibility for a 24/7 on-call lifestyle, adapting to the dynamic needs of the estate.
•   Exceptional communication skills in English, both written and verbal.
•   Technologically proficient, including Google Workspace / G-Suite, iPhone, MacBook, shared calendars, trackers, task management tools, and practical AI tools.
•   Strong analytical, learning, communication, prioritization, multitasking, and problem-solving skills.
•   Highly organized, detail-oriented, proactive, and able to anticipate issues before they escalate.
•   Strict adherence to confidentiality and privacy.
•   Must be legally authorized to work in the United States and able to pass extensive background checks.
•   Ready for pre-employment health screenings, including physical, psychological exams, and drug tests; annual flu vaccination required.
•   Valid driver's license with a clean record; reliable transportation for daily commute to Atherton, CA.
•   Seeking a long-term commitment.

Preferred Qualifications
•   Experience working in UHNW private households, luxury residences, family office residences, or similar high-standard private environments.
•   Experience managing large estates, multiple residences, vacation homes, or multi-state household operations.
•   Experience stabilizing household operations, improving service quality, and reducing operational friction.
•   Experience building household systems from the ground up.
•   Prior experience in Atherton, the San Francisco Bay Area, or similar UHNW markets is a plus.

About the Company

Excellence Services, LLC

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