Estate Manager (2026)

Atherton, CA

Autofill and Review

30+ days ago

Job Description

Location: Atherton, CA, 94027 (On-site)Job Type: Full-Time Availability: Typically 9 am - 5:30 pm M-F. As a salaried exempt position, the role is based on responsibilities and results, with reasonable availability for on-call support as needed to fulfill management duties.COMPENSATION:

$180,000 - up to $300,000/year (DOE)Discretionary year-end bonus (up to 20%)
Health insurancePaid vacation, holidays, sick daysPosition OverviewA private ultra-high-net-worth household in Atherton, California is seeking an experienced Estate Manager to oversee the day-to-day operations of a high-end private residence.The Estate Manager is a salaried exempt management employee responsible for directing and overseeing the operations of the estate and associated properties.Key ResponsibilitiesEstate Operations
Oversee daily operations of a high-end private estate in Atherton.Ensure the property is maintained to an exceptional standard at all times.
Manage household readiness, maintenance schedules, service quality, and operational priorities.Identify issues early and resolve them proactively before they require principal involvement.
Maintain a structured system for property operations, follow-ups, issue tracking, and closure.Staff ManagementDirect, supervise, and evaluate household staff and onsite service personnel.
Set clear expectations, workflows, standards, and accountability.Monitor staff performance, service quality, punctuality, professionalism, and execution.
Support training, corrective follow-up, and continuous improvement of household operations.Reduce repeated mistakes and low-level operational issues through structured management systems.Vendor Management
Manage vendors and service providers, including maintenance, landscaping, pool, HVAC, security, repairs, specialty contractors, and other estate-related vendors.Coordinate vendor schedules, access, service quality, follow-up, and issue resolution.
Ensure vendors meet household standards and complete work properly and on time.Maintain vendor records, service history, and recurring maintenance schedules.SOP, Systems & Quality Control
Build, improve, and enforce SOPs, checklists, inspection routines, communication protocols, and escalation standards.Create practical systems that improve consistency, reduce mistakes, and make daily operations easier to manage.
Conduct regular quality checks and ensure issues are documented, assigned, followed up, and closed.Help create a household operation that is structured, reliable, and not dependent on principals’ daily involvement.Project Management
Manage estate-related projects, repairs, upgrades, maintenance tasks, and operational improvements.Track timelines, owners, vendors, costs, risks, and completion status.
Ensure projects are completed properly, efficiently, and with minimal disruption to the household.Communication & ReportingProvide concise, organized, and solution-oriented updates to management and principals when needed.
Exercise discretion in determining when and how to escalate household issues.
Escalate appropriately with clear options and recommendations.
Maintain discretion and professionalism in all communication.Protect the privacy, confidentiality, and preferences of the household.Emergency ResponseThe Estate Manager serves as the primary operational decision-maker during emergencies and is expected to:
Assess risksDirect response efforts
Coordinate vendorsProtect principals and assets
Implement contingency plansDocument actions and outcomes Requirements
Bachelor’s degree preferred.7+ years of experience managing large, high-end private residences, private estates, UHNW households, family office residences, or comparable luxury residential environments.
Proven experience managing household staff, vendors, maintenance, service standards, and daily estate operations.Strong project management and people management skills.
Proven ability to build or operate SOPs, checklists, quality control systems, vendor logs, staff schedules, trackers, and escalation protocols.Flexibility for a 24/7 on-call lifestyle, adapting to the dynamic needs of the estate.
Exceptional communication skills in English, both written and verbal.Technologically proficient, including Google Workspace / G-Suite, iPhone, MacBook, shared calendars, trackers, task management tools, and practical AI tools.
Strong analytical, learning, communication, prioritization, multitasking, and problem-solving skills.Highly organized, detail-oriented, proactive, and able to anticipate issues before they escalate.
Strict adherence to confidentiality and privacy.Must be legally authorized to work in the United States and able to pass extensive background checks.
Ready for pre-employment health screenings, including physical, psychological exams, and drug tests; annual flu vaccination required.Valid driver's license with a clean record; reliable transportation for daily commute to Atherton, CA.
Seeking a long-term commitment.Preferred QualificationsExperience working in UHNW private households, luxury residences, family office residences, or similar high-standard private environments.
Experience managing large estates, multiple residences, vacation homes, or multi-state household operations.Experience stabilizing household operations, improving service quality, and reducing operational friction.
Experience building household systems from the ground up.Prior experience in Atherton, the San Francisco Bay Area, or similar UHNW markets is a plus.
Powered by JazzHR

Numbers & Facts

Location

Atherton, CA

Skills

Analysis Skillsunmatched
Apple MacBookunmatched
Apple iPhoneunmatched
Artificial Intelligence (AI)unmatched
Communication Skillsunmatched
Communications Protocolsunmatched
Continuous Improvementunmatched
Detail Orientedunmatched
Driver's Licenseunmatched
Emergency Managementunmatched
English Languageunmatched
Establish Prioritiesunmatched
Estate Managementunmatched
High Net Worthunmatched
Identify Issuesunmatched
Landscapingunmatched
Maintenance - HVACunmatched
Maintenance Servicesunmatched
Multitaskingunmatched
On Callunmatched
On Site Supportunmatched
Operational Improvementunmatched
Operationsunmatched
Organizational Skillsunmatched
People Managementunmatched
Performance Analysisunmatched
Performance Reviewsunmatched
Privacy Controlsunmatched
Problem Solving Skillsunmatched
Procedure Implementationunmatched
Project/Program Managementunmatched
Property Maintenanceunmatched
Quality Controlunmatched
Quality Managementunmatched
Record Keepingunmatched
Standard Operating Procedures (SOP)unmatched
System Operationsunmatched
Systems Administration/Managementunmatched
Systems Maintenanceunmatched
Time Managementunmatched
United States Department of Energy (DOE)unmatched
Vaccinationunmatched
Vendor/Supplier Managementunmatched
Vendor/Supplier Planningunmatched

Level up your application

Professional resume templates

Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.

Free resume templates

Resume Builder

Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.

Resume Builder